Accounting Specialist

Position: Accounting Specialist

FLSA Status: Hourly Non-Exempt

Reports To: Accountant

Position Description: The Accounts Receivable Specialist is responsible for managing customer billing, collections, payment applications, and services for LifeSkills Connection Inc. This role requires exceptional attention to detail, strong organizational skills, and the ability to manage multiple financial, purchasing, and operational responsibilities simultaneously. QuickBooks Online experience is essential. An Associate's degree or relevant certification is preferred.

RESPONSIBILITIES:

• Maintain customer records, set up new accounts, and update contact information
• Generate and send accurate customer invoices on schedule for multiple entities
• Track, monitor, and reconcile customer accounts in QuickBooks Online
• Perform daily data backup from the Postal Mate system into QuickBooks Online
• Reconcile weekly cash drawers to ensure accuracy of cash handling, general ledger posting, and deposits
• Apply incoming payments and resolve discrepancies or short-pays
• Work with each internal team to ensure timely collections and resolve issues
• Monitor various AR-related email inboxes and Microsoft Teams trackers
• Maintain organized accurate AR records for audits and month-end close
• Prepare weekly and monthly AR aging reports for management
• Backup for Accounts Payable
• Other duties as assigned

SKILLS AND QUALIFICATIONS:

• Flexible, creative, and entrepreneurial spirit aligned with LifeSkills Connection Inc.'s mission, vision, and values
• Highly detail-oriented with strong accuracy in data entry, documentation, and financial recordkeeping
• Solid understanding of accounting principles (AR processes, billing cycles, cash applications)
• Exceptional written and oral communication skills
• Excellent interpersonal and networking skills
• Strong analytical and organizational skills
• Experience working with diverse constituents, teams, and colleagues
• Work independently, as part of a team, and without supervision when required
• Employ flexibility and creativity in the face of ambiguity and challenge
• Take ownership and drive activities to completion
• Understand personnel and compliance records management; maintain confidentiality; knowledgeable about insurance and reimbursement process

Education and Experience Requirements:

• Proficient in QuickBooks Online, and Microsoft Office applications
• Strong Microsoft Excel skills (pivot tables, VLOOKUP, formulas)
• 2+ years of experience in Accounts Receivable, or related finance/operations roles
• Associate degree in Accounting or relevant certification preferred

Benefits Include:

• Employer paid Short- and Long-Term Disability, Life Insurance
• Full Health & Medical benefits (Dental, Health, Vision)
• 401k Retirement Plan, HSA, FSA
• Paid Holidays, PTO + More

LifeSkills Connection Inc. is committed to granting equal employment opportunity to all qualified persons without regard to race, color, national origin, sex, disability, age, religion, genetic information, marital status, height, weight, gender, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other legally protected category.

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to use this online application process and need an alternative method for applying, you may contact Human Resources, View phone number on click.appcast.io, for assistance.