Administrative Associate

Administrative Professional

The Ohio Adjutant General's Department is seeking a highly skilled, service-minded professional to serve as an Administrative Professional 4 (AP 4) to support the executive team within the Adjutant General's office. In this role, the AP 4 will perform executive-level administrative support to ensure efficient functioning of the office. The preferred candidate will possess strong communications and organizational skills. Additionally, they will display high levels of professionalism and customer service. Key Responsibilities: Serves as primary point of contact for agency inquiries in a professional and courteous manner. Performs and maintains complex executive calendars and scheduling. Manages sensitive, often confidential, correspondence, memos, and telephone calls, routing matters to appropriate personnel for response. Researches, reviews, edits, and summarizes reports, correspondence, briefing materials and supporting data. Tracks documents, deadlines, and action items for executive level decisions.

Why Work for the State of Ohio At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes: Medical Coverage Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period Paid time off, including vacation, personal, sick leave and 11 paid holidays per year Childbirth, Adoption, and Foster Care leave Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more) Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation ) *Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications 30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field. -Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field. -Or 12 mos. exp. as Administrative Professional 2,16872. -Or equivalent of Minimum Class Qualifications For Employment noted above. Preferred qualifications: -Previous experience working with or supporting military operations and/or high-level executive or governmental staff. - Can demonstrate an advanced skill level with Microsoft Office suite, Adobe, and/or similar programs. -Previous experience handling sensitive and confidential information. -Previous experience editing and proofreading complex documents for accuracy. Job Skills: Administrative Support/Services Supplemental Information Salary Information: This position is assigned as a pay range 10 of the State of Ohio's E1 pay schedule, with a starting hourly rate of $27.73 and current range up to $34.35 per hour. Starting pay is usually at the minimum of the range unless otherwise required by law or union contract, or unless the selected candidate's qualifications warrant consideration above the minimum. With continued employment and satisfactory performance, employees generally advance to the next pay step after six (6) months and then annually thereafter. Cost-of-living adjustments are typically applied on July 1.