Workplace Operations Associate

• Location: New York, NY 10007
• Work Schedule: Full time; onsite; Monday–Friday, 8:00 a.m.–5:00 p.m.; 6-month contract
• Compensation: $24.14–$31.05 per hour
• Position Summary: The Workplace Operations Associate will serve as a welcoming first point of contact and a key support partner for the daily operations of a busy New York City office. This role combines hospitality, administrative coordination, facilities support, and event execution to create a smooth, organized, and engaging workplace experience. The ideal candidate is proactive, resourceful, highly organized, and energized by helping employees, guests, and vendors.
• This position provides hands-on experience across workplace operations, including guest services, office coordination, vendor communication, event support, inventory management, and administrative processes.
• Key Responsibilities:
• Welcome employees, candidates, clients, and visitors with warmth and professionalism.
• Manage visitor check-in, issue badges, and notify internal hosts to support a seamless guest experience.
• Answer general inquiries and coordinate incoming and outgoing mail and package deliveries.
• Conduct daily walkthroughs of reception areas, conference rooms, kitchenettes, and common spaces to ensure they are clean, organized, stocked, and inviting.
• Respond to workplace and facilities requests, including room reservation issues, supply needs, and general office concerns.
• Escalate complex building or facilities issues to the appropriate workplace or facilities leads.
• Monitor and organize inventory for office supplies, paper goods, coffee, beverages, snacks, and other workplace essentials.
• Coordinate restock orders with attention to accuracy, timing, and budget considerations.
• Support the planning, setup, and execution of team lunches, company socials, holiday celebrations, and department gatherings.
• Coordinate conference room schedules, catering setups, and meeting logistics.
• Confirm that audiovisual and presentation technology is prepared and ready for meetings and events.
• Coordinate with catering teams, janitorial staff, plant maintenance providers, building management, and other external vendors.
• Support the Regional Workplace Manager with administrative tasks, including badge access updates, basic vendor invoice processing, and directory management.
• Maintain accurate building safety logs, visitor records, and emergency contact lists.
• Required Qualifications:
• At least 1 year of experience in customer service, hospitality, retail, front-desk administration, or workplace operations.
• Strong verbal and written communication skills with a service-oriented and professional approach.
• Ability to manage multiple priorities, respond to changing needs, and maintain attention to detail in a fast-paced office environment.
• Proficiency with Google Workspace or Microsoft 365, as well as Slack or similar communication tools.
• Proactive, resourceful, and dependable approach to solving day-to-day workplace challenges.
• Genuine interest in creating welcoming, positive, and efficient workplace experiences.
• Preferred Skills & Experience:
• 1–2 years of experience in hospitality, office administration, facilities coordination, or workplace operations.
• Bachelor's degree or equivalent practical experience.
• Experience with visitor management systems, ticketing platforms, badge access systems, or similar workplace technology.
• Experience coordinating vendors, office events, catering, meeting logistics, or inventory.
• Familiarity with Outlook, Word, Excel, Teams, Slack, and related productivity tools.
• Strong interpersonal skills, empathy, and the ability to interact effectively with employees, executives, guests, and service providers.
• At Premier Talent Partners, we are a people-centered recruitment firm with a strong focus on skills-based hiring. We specialize in placing individuals in roles ranging from entry-level to VP level across various fields, including Customer Success, Sales & Marketing, Finance & Accounting, Administrative, HR, Operations, and Technology. Our expertise spans contract/temporary, temporary-to-permanent, permanent, and employer-of-record services, and we are committed to equitable & inclusive hiring practices on a national scale.
• Benefits: Eligible employees may have access to benefits including medical, dental, vision, paid time off, paid holidays, and other company-sponsored programs, subject to eligibility requirements. (If this is a contract role: This position is not eligible for company-sponsored benefits unless otherwise required by law.)
• If you have an interest in exploring other positions similar to this one, please note that compensation ranges and benefits offerings may vary by role and assignment.
• We do consider applications from qualified candidates with prior arrests and conviction records, in accordance with applicable regulations. xhyhwjd
• Work authorization: At this time, we are unable to offer employment sponsorship.

• PTPJobs

Considering making an application for this job Check all the details in this job description, and then click on Apply.