Construction & Restoration Administrator

Job Description Job Description Looking for a standout Office Administrator! Navigate Restoration is the Treasure Coast’s premier property damage restoration company — and we’re growing fast! We’re a family-owned business built on Integrity, Reliability, Excellence, and Empowerment . We help people put their lives back together after a disaster — and we’re looking for someone who wants to make a real difference every day. Why You’ll Love Working Here You’ll work with a supportive, fun team that treats clients and coworkers like family. You’ll never be micromanaged — we trust you to take ownership. Our office is right next to Publix, Planet Fitness, and Five Guys — easy lunch and gym access! You’ll go home each day knowing you truly helped people in need. Compensation & Benefits $20–$25 per hour (commensurate with experience). Full-time (40+ hours per week, Monday–Friday). 401(k) with company match. Health insurance participation. Paid time off and holidays. Growth opportunities and a supportive, upbeat team culture. How to Apply Send your resume and a short cover letter describing your experience managing an office. Please include “ Construction/Restoration Administrator” in the subject line. Compensation: $20 - $25 hourly Responsibilities: Regulate the construction contract administration and submittal log processes to ensure that the contract document requirements are met throughout the construction experience Help construction project managers estimate and create project schedules, adhere to proper budgets, and communicate project updates Maintain accurate work logs of construction activities, job information sheets, and project team rosters Your Day-To-Day: Answer incoming calls from property owners experiencing water, fire, or mold damage. Dispatch crews and document all details into our job management system. Track projects from initial mitigation through rebuild completion. Prepare and send invoices, deposits, change orders, work orders, purchase orders, submit documentation to insurance carriers, and track payments. Manage day-to-day financials using QuickBooks Online — including accounts payable/receivable and payroll reporting. Keep the office running smoothly — supplies, scheduling, organization, and communication. Collaborate directly with the owner and operations manager, maintaining autonomy over your daily workflow. Qualifications: Basic accounting, bookkeeping, and math skills are desired 3 years of experience in construction services, administrative support, contract administration, or construction project management is crucial Proficiency in Microsoft Office (Word, Excel, and PowerPoint) and project or construction management software Some college highly desired, but a high school diploma or equivalent is required 3+ years of office management or administrative experience (required). QuickBooks Online and Microsoft Office Suite (Word, Excel, Outlook) proficiency. Strong organizational, multitasking, and communication skills. Positive attitude, great attention to detail, and willingness to learn. Experience in construction, restoration, or trades is a plus but not required . Ability to work in person at our Vero Beach office . About Company Navigate Restoration is the Treasure Coast's Property Damage Restoration Specialist. We help property owners put their lives back together after a disaster, and we do it better. We are with you every step of the way. We provide the most efficient and professional services on all aspects of mitigation, restoration, and reconstruction, all while adhering to mandated insurance and building guidelines specific to each project. Our experience and creative solutions set us apart from other restoration companies.