Executive Assistant to C Suite - HYBRID

Executive Assistant To C Suite

Location: Burlingame (HYBRID)

Reports to: Chief of Staff

Position Summary:

This role sits within the Office of the CEO and serves as a key partner to senior leadership. The Executive Operations Associate will provide high-level administrative support to multiple C-level executives while also contributing to strategic projects, cross-functional coordination, and company-wide initiatives. This is a highly visible position requiring strong judgment, discretion, and the ability to operate seamlessly between tactical execution and strategic support.

Key Responsibilities

Executive Support

• Manage complex calendars, scheduling, and meeting coordination for multiple senior executives
• Coordinate domestic and international travel arrangements, including detailed itineraries
• Process and track expenses reports in a timely and accurate manner
• Act as a liaison between executives and internal/external stakeholders

Office of the CEO Operations

• Partner closely with the Chief of Staff to support communication flow and organizational priorities
• Assist in aligning executive activities with broader company initiatives
• Help "connect the dots" across teams, ensuring follow-through on key action items

Projects & Strategic Initiatives

• Support and contribute to special projects and strategic initiatives led by executive leadership
• Conduct research, prepare materials, and assist with execution of high-impact projects
• Balance ownership of both day-to-day responsibilities and longer-term initiatives

Events & Meetings

• Plan and coordinate executive-level meetings, including board meetings and leadership offsites
• Manage logistics such as venue coordination, materials preparation, catering, and technology setup
• Support internal events and cross-functional gatherings as needed

Qualifications

• 37+ years of experience supporting senior executives or working in operations, administration, or a related role
• Experience working in fast-paced, complex organizational environments (larger company experience preferred)
• Proven ability to manage multiple priorities and operate with a high level of organization and attention to detail
• Strong communication skills, both written and verbal
• High level of discretion and professionalism when handling sensitive information
• Proficiency in standard business tools (e.g., calendar management, expense systems, collaboration platforms)

Key Attributes

• Ability to think critically and anticipate needs before they arise
• Strong problem-solving skills with a proactive mindset
• Comfortable navigating ambiguity and evolving priorities
• Collaborative and team-oriented, with a willingness to share responsibilities across functions
• Capable of balancing tactical execution with strategic awareness
• Strong interpersonal skills and ability to build trust with senior stakeholders

Work Environment

• Hybrid work environment with a general expectation of in-office presence several days per week
• Flexible culture without rigid in-office policies, encouraging collaboration and team engagement