Office Supervisor

Job Description

Job Description

Rumpke is a family-owned and operated company that ranks as one of the largest firms in the waste and recycling industry. Our mission is simple: to deliver exceptional waste and recycling solutions to our customers and communities through a commitment to safety, service, the environment and the growth of our people.

When you join Rumpke, you’ll be part of a team providing essential services to millions of residents, businesses, and neighborhoods. You will enjoy competitive pay and comprehensive benefits, including health, dental, vision, matching 401(k), life insurance, paid vacation, and more.

This is your opportunity to make a difference for you and your family. Come join our team!

The Office Supervisor is responsible for the management and coordination of the facility office and staff. This position will perform clerical duties and will work with operations, vendors, and employees.

Responsibilities of Position:

• Manage office personnel daily office operations
• Coordinate office staff including designating assignments and establishing procedures
• Generate and process purchase orders as needed and make sure all invoices are submitted, filed and complete at the end of every month
• Perform administrative tasks, including but not limited to maintaining office inventory, maintaining files, and assisting employees with administrative tasks
• Manage and train subordinates to work more effectively, identifying development areas and providing solutions
• Coordinate adequate staffing levels and exercise real-time schedule adjustments as needed
• Perform and conduct performance evaluations, monitor and track employee attendance, complete disciplinary actions/meetings and conduct terminations
• Maintain proper records and files including all compliance and personnel records
• Recommend and assist in the development and implementation of procedures within the office
• Schedule and conduct formal staff meetings in order to exchange information and to discuss ways to make the office function more efficiently
• Ensure that confidential material and data is protected
• Provide exceptional customer service with internal and external customers and enforce the same with subordinates
• Prepare and present monthly, weekly or annual reports as necessary
• Provide leadership and maintain a positive work atmosphere by performing and communicating in a professional manner that promotes good relationships with customers, clients, co-workers, employees and management
• Balance multiple projects effectively and recommend systemic improvements
• Supervise and or perform special projects as required
• Perform other duties as assigned

Supervisory Responsibility:

• This position will manage 1-5 employees
• This position will not oversee and direct other managers

Skills & Abilities Needed for Position:

• Exceptional interpersonal skills, judgment and decision-making skills in areas of personnel management
• Ability to motivate staff and deal effectively with performance issues to meet standards
• Must demonstrate excellent organizational skills
• Must possess strong written and oral communication skills
• Working knowledge of Microsoft Office Applications such as Word, Excel 

Experience & Knowledge Needed for Position:

• 1-2 years of office, clerical, or operations experience required
• 1-2 years supervisory experience preferred
• Knowledge of the waste industry preferred

Physical Requirements in a Regular Workday:

• Rarely lifting/carrying/pushing/pulling a max of 20 lbs
• Rarely working outside in changing temperatures
• Rarely working in areas of dust, odors, mist, gases, and other airborne matter
• Rarely  stooping/kneeling/crouching/crawling
• Rarely climbing and/or balancing
• Continuously sitting
• Occasionally standing/walking

Additional Working Conditions/Aspects:

• Ability to travel between offices, as required
• Ability to work flexible hours; expected to work nights and weekends as needed
• Ability to work overtime, weekends, and/or holidays
• Legally eligible to work in the United States
• Valid driver’s license (if applicable)
• Must successfully complete pre-employment testing
• Must be able to read and speak the English language

This job description is intended to describe the general nature, complexity, and level of work to be performed by employees assigned to this position and is not to be construed as an exhaustive list of responsibilities, duties, and/or skills required. It does not prescribe or restrict the work that may be assigned. Furthermore, this does not establish an employment contract and is subject to change at the discretion of the company.

Rumpke Waste and Recycling is committed to equality in all aspects of employment. It is Rumpke’s policy to provide equal opportunities to all employees and potential employees without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.