Sign up to access all features of our service.
  • Job search
  • Favorites
  • Create a CV
    New
  • Salaries
  • Subscriptions

Administrative Assistant to the Superintendent

$42.5k - $50k

The St. Clair County Application Consortium

Position Type:
Secretarial/Clerical/Secretary

Date Posted:
7/22/2025

Location:
Harmony Emge School District #175

Date Available:
08/11/2025

Closing Date:
08/11/2025

District:
Harmony District 175 Administrative Assistant to the Superintendent

Harmony-Emge School District 175-Belleville, IL


Harmony-Emge SD 175 is seeking a highly qualified, experienced Administrative Assistant to provide professional and confidential support to the Superintendent and Board of Education . This is a 12-month, full-time position , and will begin as soon as possible upon selection of a qualified candidate , with the goal of a smooth transition from the current secretary.



Responsibilities:
  • Provide confidential administrative support to the Superintendent and Board of Education
  • Assist with the superintendent's calendar in planning appointments, board meetings, hearings, conferences, and more
  • Prepare, maintain, distribute and post a wide variety of local, state, and federal documents
  • Prepare and distribute all necessary reports for Board of Education meetings
  • Attend board meetings and committee meetings and keep minutes
  • Prioritize and manage all outgoing or incoming correspondence (e-mail, letters, packages, etc.)
  • Manage and maintain employee personnel files, ensuring all required documentation is current and complete; facilitate the onboarding process for new hires, including file setup and compliance with pre-employment requirements.
  • Maintain AESOP/Frontline absence management program for the district
  • Update directories for the district, the ROE and keep up to date school closing procedures
  • Maintain PRESS Policy for the district
  • Prepare purchase orders
  • Maintaining the district website and social media page.
  • Serves as the point of contact for workers' compensation claims and employees insurance inquiries
  • Plan and coordinate district-wide events
  • Create, post, and manage job vacancies across platforms
  • Monitors and verifies employee timesheets district-wide and collaborates with the Business Manager on payroll preparation
  • Assist superintendent in tracking and updating state-mandated compliance requirements
Qualifications:
  • Bachelor's degree from four-year college or university; or 5+ years of related administrative professional experience; or an equivalent combination of education and experience. (preferred)
  • Strong interpersonal skills to reinforce a positive relationship between central office and all community stakeholder groups
  • Must have proficient computer skills with word processing specifically and adequate skills at data processing
  • Ability to maintain the highest levels of confidentiality and professionalism
  • Knowledge of any student management system is preferred
  • Excellent verbal and written skills, reliable, resourceful, organized, and detail-oriented.
Salary/Benefits:
Paid Days = 10 Vacation, 14 Sick, 3 Personal; all school holidays including Winter and Spring Break
Board pays employees share of IMRF

Additional Notes:
  • Position requires extended hours during Board meeting nights and other key events
  • Minimal physical demands, but candidates should be comfortable with setup/organization tasks for meetings

Harmony-Emge 175 is a PreK-8th Grade District located in the diverse community of West-Belleville and our students feed into Belleville West H.S.



Job Types: Contract, Full-time



Salary and Benefits:
  • Salary Range: $42,500 - $50,000 per year (with potential stipend based on experience and qualifications)
  • Paid Time Off: 10 vacation days, 14 sick days, 3 personal days
  • Holidays: All school holidays including Winter and Spring Break
  • Retirement: Board pays employee's share of IMRF
  • Health Insurance: Available
  • Schedule:
    • Monday-Friday, 8-hour shift with 1-hour lunch
    • 1-2 evening meetings per month (Board/Committee) required


Ability to commute/relocate:
  • Belleville, IL 62223: Reliably commute or planning to relocate before starting work (Preferred)
Education:
  • Bachelor's (Preferred)
Experience:
  • Administrative Assistant/Secretary: 4 years (Preferred)
Work Location: In person



Application Process:
Please send the following documents:
  • Resume
  • Cover letter
  • Three professional letters of recommendation (from current or previous employers)


Submit to:

Catie Sanders

7401 Westchester Dr.

Belleville, IL 62223

View email address on click.appcast.io

Hiring Timeline: Interviews will be scheduled upon receipt of qualified applications. Position will remain open until filled.
Vacancy posted 2 days ago
Similar jobs that could be interesting for youBased on the Administrative Assistant to the Superintendent in Belleville, IL vacancy
  • $34 - $50 per hour

     ...plans. Perform related surveying or design work as needed. Assist with client management and proposal development....  ...specifications, standards, and special provisions. Knowledge of company administrative policies and industry standards. Strong organizational... 
    Suggested
    Contract work
    For contractors
    Casual work
    Work at office
    Local area
    Relocation
    Flexible hours

    Lochmueller Group

    Belleville, IL
    4 days ago
  •  ...Plans all maintenance and project work, applying agronomic and administrative expertise to achieve maintenance standards and long-range...  ...techniques. Possession of a Class A rating from the Golf Course Superintendent's Associate of America is highly desirable. Ability to... 
    Suggested
    Night shift
    Weekend work

    Cardinal Creek Golf Course / Scott Air Force Base

    Scott Air Force Base, IL
    1 day ago
  • Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at Job Description Payrate: $13.64/hr on W2. Job Title: Office Clerk - Senior. Job Location: OFALLON, MO 63368. Duration: 11+ Months...
    Suggested
    Work at office

    Mindlance

    O Fallon, IL
    5 hours ago
  •  ...Job Description Business Office Assistant (AR II) Full Time Monday - Friday $5,000 Sign-On Bonus Paid out quarterly over 1 year Are you a Business Office Assistant seeking an exciting new career opportunity? Look no further! Tutera Senior Living & Health... 
    Suggested
    Full time
    Work at office
    Local area
    Work from home
    Relocation package
    Monday to Friday
    Flexible hours

    Tutera Senior Living & Health Care

    Belleville, IL
    5 days ago
  •  ...yourself looking for a fulfilling career , the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up...  ...Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year Actively... 
    Suggested
    Full time
    Temporary work
    Work at office
    Home office
    Flexible hours

    Edward Jones

    Belleville, IL
    1 day ago
  •  ...Responsible for administrative functions in support of Warriors in the Recruit Sustainment Program (RSP). The RSP Program General Clerk Lead will plan and execute administrative and personnel functions in support of preparing recruits for Initial Ent General Clerk, Clerk... 

    Katmai Corporation

    O Fallon, IL
    1 day ago
  •  ...Benefits: Hourly wage 401K available Positive, fun work environment Job Responsibilities: Key holders are in charge of: Assisting the 1st assistant and manager with all day-to-day operations of the store Making sure the floor is properly merchandised with... 
    Hourly pay
    Flexible hours

    Earthbound Holding LLC

    Fairview Heights, IL
    5 days ago
  •  ...Traveling Project Superintendent Brewster Companies Inc. is a family-owned and operated company that specializes in heavy civil and transportation construction. As a rapidly growing company, we are looking for employees with a strong work ethic and great personality... 
    Full time
    Contract work
    Temporary work
    For subcontractor
    Local area
    Night shift

    Brewster Companies

    Maryville, IL
    3 days ago
  •  ...A family-owned construction firm in Maryville, Illinois is seeking a Project Superintendent to manage and lead union laborers on Heavy Highway Civil projects. Ideal candidates will possess strong organizational, communication, and leadership skills. The role includes... 

    Brewster Companies

    Maryville, IL
    5 hours ago
  • $39.52k - $46.81k

     ...incoming documents to be imaged. Processes information—compiles, codes, categorizes, calculates, and verifies information or data. Administrative Support—photocopying, sorting and distributing mail. Appropriately assesses risk when business decisions are made,... 
    Work at office
    Monday to Friday

    Citi

    O Fallon, IL
    3 days ago
  • $50k - $70k

     ...Job Type Full-time Description Join a Mission-Driven, Growing Team Administrative Assistant Location: Collinsville, IL Department: HR Admin Employment Type: Full-time Reports To: Executive Assistant About BHMG... 
    Full time
    Work at office
    Flexible hours

    BHMG Engineers Inc.

    Collinsville, IL
    2 days ago
  • Landscape foremen oversee crews of groundskeepers, coordinating workers' efforts to ensure proper maintenance of the grounds and use of equipment under their care. Must have valid drivers' license and the ability to be a leader to a crew of 1-2 subordinates and ensure timeliness...

    Total Quality Lawncare and Landscaping, LLC

    Belleville, IL
    3 days ago
  •  ...and full benefits including vacation, sick leave, insurance, and retirement plans. ~ Clerk - Clerks sell stamps, handle mail, and assist customers with postal services. The Postal Service operates over 30,000 locations and delivers over 170 billion pieces of mail... 
    Full time

    US Postal Service

    Shiloh, IL
    2 days ago
  •  ...and full benefits including vacation, sick leave, insurance, and retirement plans. ~ Clerk - Clerks sell stamps, handle mail, and assist customers with postal services. The Postal Service operates over 30,000 locations and delivers over 170 billion pieces of mail... 
    Full time

    US Postal Service

    Rentchler, IL
    2 days ago
  •  ...Dental Office Assistant - Business Assistant Smile For Life Dentistry is looking for a Business Assistant to join our team. Heartland...  ...largest dental support organization, providing non-clinical administrative support services to more than 3,000 supported doctors across... 
    Daily paid
    Work at office
    Local area

    Bartram Family Dental Care

    Maryville, IL
    6 days ago
  • $18 - $27 per hour

     ...Supported Practice: Smile For Life Dentistry Category: Business Assistant Location: 4971 S. State Rte 159, Maryville, IL 62062...  ...largest dental support organization, providing non-clinical administrative support services to more than 3,000 supported doctors across... 
    Hourly pay
    Daily paid
    Work at office
    Local area

    Heartland Dental

    Maryville, IL
    4 days ago
  • $48k - $53k

     ...receivable, profit and loss reconciliations, and human resources administration/benefits for personnel. You will coordinate routine office...  ...Protection Pet Insurance Commuter Benefits Employee Assistance Program Flexible Spending Accounts (FSAs) Associates... 
    Contract work
    Work at office
    Local area
    Remote work
    Monday to Friday
    Flexible hours
    Shift work

    Compass Group

    Belleville, IL
    4 days ago
  •  ...Administrative Coordinator Memorial Hospital-Belleville has an opportunity for an Administrative Coordinator to work in Metro East Dialysis...  ..., routes correspondence. Provides support to office assistants as assigned. Education ~ High School Diploma or GED... 
    Work at office
    Monday to Friday
    Flexible hours

    BJC

    Belleville, IL
    4 days ago
  •  ...and ensure corrective action on all accidents and near misses. Assist in maintaining OSHA 300 logs. Provide first aid services if/...  ...needs for the HCS scope of work that is available. Attain General Superintendent approval for large tool purchases. Rent necessary equipment... 
    Temporary work
    For contractors
    For subcontractor
    Work at office
    Weekend work
    Afternoon shift

    Holland Construction Services

    Belleville, IL
    8 days ago
  •  ...Human Resources / Executive Assistant The Human Resources / Executive Assistant provides administrative and operational support to both the Human Resources function and Executive Administration team. This position plays a key role in supporting employee engagement,... 
    Work at office

    City of O'Fallon, IL

    O Fallon, IL
    5 days ago
  •  ...providing patients with additional information regarding Medicare responsibilities, or more information regarding medical directives. Assist in the flow of data between physicians, physician office staff, nursing floors, ancillary departments, emergency department,... 
    Work at office
    Monday to Friday

    Groupe Touchette

    Belleville, IL
    5 days ago
  • $18 - $21 per hour

     ...handling, including collecting and securing coin and currency High School Degree or equivalent Data entry work, and other administrative duties is a plus Ability to read, interpret, and understand documents such as safety rules, operating and maintenance... 
    Hourly pay
    Full time
    Part time
    Relocation package

    Thillens Inc

    Belleville, IL
    5 hours ago
  •  ...hire date Disability insurance* paid for by BJC Annual 4% BJC Automatic Retirement Contribution 401(k) plan with BJC match Tuition Assistance available on first day BJC Institute for Learning and Development Health Care and Dependent Care Flexible Spending Accounts Paid... 
    Daily paid
    Part time
    Flexible hours
    Shift work

    BJC HealthCare

    O Fallon, IL
    4 days ago
  •  ...organizations provide $785.9 million annually in community benefit. That includes $410.6 million in charity care and other financial assistance to patients to ensure medical care regardless of their ability to pay. In addition, BJC provides additional community benefits... 
    Daily paid
    Part time
    Flexible hours
    Shift work

    Direct Jobs

    O Fallon, IL
    4 days ago
  • $17.5 - $20 per hour

     ...Assistant Manager Position At Flynn Arby's Flynn Arby's joined Flynn Group in 2018 with the acquisition of 300+ restaurants. Today we are the largest Arby's franchisee in the world and continue to grow by building new stores and acquiring other franchise operators.... 
    Hourly pay
    Temporary work
    Weekend work
    Afternoon shift

    Arby's

    Fairview Heights, IL
    10 days ago
  •  ...Assistant Manager Domino's Pizza in Belleville, United States is seeking an enthusiastic and customer-focused Assistant Manager to join our team at our 4000 West Main St location. As an Assistant Manager, you will play a crucial role in ensuring the smooth operation... 
    Shift work
    Afternoon shift

    Domino's Pizza

    Belleville, IL
    6 days ago
  •  ...Assistant Manager Under general supervision, the Assistant Manager assists the General Manager in all operational & financial aspects of the restaurant. The Assistant Manager helps with the staffing, equipment, product control, guest service & general upkeep of the... 
    Work at office
    Shift work
    Night shift
    Weekend work
    Weekday work

    Lion's Choice Restaurants

    O Fallon, IL
    23 days ago
  • Job Description Job Description Day-to-Day Duties and Responsibilities: Day-to-day paperwork for multiple locations. Payroll for multiple locations. Complete any applications for multiple locations. Complete monthly P&L's for multiple locations. File...
    Work at office

    Baymont Inn & Suites O'Fallon

    Fairview Heights, IL
    9 days ago
  • $16.05 per hour

     ...admired for your mastery of roasting and grilling techniques? If so, we invite you to consider a rewarding career as a full-time Assistant Meat Manager at Dierbergs. As an integral member of our team, you will have the opportunity to showcase your expertise while contributing... 
    Hourly pay
    Weekly pay
    Full time
    Seasonal work
    Local area
    Flexible hours
    Shift work
    Weekend work
    Afternoon shift

    Dierbergs

    Shiloh, IL
    4 days ago
  •  ...Position Requirements: Full-Time/Part-Time: Full-Time About the Organization: Position: Clerical Assistant/Balancing Exempt/Non-Exempt: Non-Exempt About the Organization: PI1a86814af763-37456-40964188... 
    Full time
    Part time
    Immediate start
    Day shift
    Afternoon shift

    Thillens Inc

    Belleville, IL
    5 hours ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Administrative Assistant to the Superintendent. Be the first to apply!