Administrative Assistant to the Superintendent
$42.5k - $50kThe St. Clair County Application Consortium
Position Type:
Secretarial/Clerical/Secretary Date Posted:
7/22/2025 Location:
Harmony Emge School District #175 Date Available:
08/11/2025 Closing Date:
08/11/2025 District:
Harmony District 175 Administrative Assistant to the Superintendent Harmony-Emge School District 175-Belleville, IL
Harmony-Emge SD 175 is seeking a highly qualified, experienced Administrative Assistant to provide professional and confidential support to the Superintendent and Board of Education . This is a 12-month, full-time position , and will begin as soon as possible upon selection of a qualified candidate , with the goal of a smooth transition from the current secretary.
Responsibilities:
Paid Days = 10 Vacation, 14 Sick, 3 Personal; all school holidays including Winter and Spring Break
Board pays employees share of IMRF
Additional Notes:
Harmony-Emge 175 is a PreK-8th Grade District located in the diverse community of West-Belleville and our students feed into Belleville West H.S.
Job Types: Contract, Full-time
Salary and Benefits:
Ability to commute/relocate:
Application Process:
Please send the following documents:
Submit to:
Catie Sanders
7401 Westchester Dr.
Belleville, IL 62223
View email address on click.appcast.io Hiring Timeline: Interviews will be scheduled upon receipt of qualified applications. Position will remain open until filled.
Secretarial/Clerical/Secretary Date Posted:
7/22/2025 Location:
Harmony Emge School District #175 Date Available:
08/11/2025 Closing Date:
08/11/2025 District:
Harmony District 175 Administrative Assistant to the Superintendent Harmony-Emge School District 175-Belleville, IL
Harmony-Emge SD 175 is seeking a highly qualified, experienced Administrative Assistant to provide professional and confidential support to the Superintendent and Board of Education . This is a 12-month, full-time position , and will begin as soon as possible upon selection of a qualified candidate , with the goal of a smooth transition from the current secretary.
Responsibilities:
- Provide confidential administrative support to the Superintendent and Board of Education
- Assist with the superintendent's calendar in planning appointments, board meetings, hearings, conferences, and more
- Prepare, maintain, distribute and post a wide variety of local, state, and federal documents
- Prepare and distribute all necessary reports for Board of Education meetings
- Attend board meetings and committee meetings and keep minutes
- Prioritize and manage all outgoing or incoming correspondence (e-mail, letters, packages, etc.)
- Manage and maintain employee personnel files, ensuring all required documentation is current and complete; facilitate the onboarding process for new hires, including file setup and compliance with pre-employment requirements.
- Maintain AESOP/Frontline absence management program for the district
- Update directories for the district, the ROE and keep up to date school closing procedures
- Maintain PRESS Policy for the district
- Prepare purchase orders
- Maintaining the district website and social media page.
- Serves as the point of contact for workers' compensation claims and employees insurance inquiries
- Plan and coordinate district-wide events
- Create, post, and manage job vacancies across platforms
- Monitors and verifies employee timesheets district-wide and collaborates with the Business Manager on payroll preparation
- Assist superintendent in tracking and updating state-mandated compliance requirements
- Bachelor's degree from four-year college or university; or 5+ years of related administrative professional experience; or an equivalent combination of education and experience. (preferred)
- Strong interpersonal skills to reinforce a positive relationship between central office and all community stakeholder groups
- Must have proficient computer skills with word processing specifically and adequate skills at data processing
- Ability to maintain the highest levels of confidentiality and professionalism
- Knowledge of any student management system is preferred
- Excellent verbal and written skills, reliable, resourceful, organized, and detail-oriented.
Paid Days = 10 Vacation, 14 Sick, 3 Personal; all school holidays including Winter and Spring Break
Board pays employees share of IMRF
Additional Notes:
- Position requires extended hours during Board meeting nights and other key events
- Minimal physical demands, but candidates should be comfortable with setup/organization tasks for meetings
Harmony-Emge 175 is a PreK-8th Grade District located in the diverse community of West-Belleville and our students feed into Belleville West H.S.
Job Types: Contract, Full-time
Salary and Benefits:
- Salary Range: $42,500 - $50,000 per year (with potential stipend based on experience and qualifications)
- Paid Time Off: 10 vacation days, 14 sick days, 3 personal days
- Holidays: All school holidays including Winter and Spring Break
- Retirement: Board pays employee's share of IMRF
- Health Insurance: Available
- Schedule:
- Monday-Friday, 8-hour shift with 1-hour lunch
- 1-2 evening meetings per month (Board/Committee) required
Ability to commute/relocate:
- Belleville, IL 62223: Reliably commute or planning to relocate before starting work (Preferred)
- Bachelor's (Preferred)
- Administrative Assistant/Secretary: 4 years (Preferred)
Application Process:
Please send the following documents:
- Resume
- Cover letter
- Three professional letters of recommendation (from current or previous employers)
Submit to:
Catie Sanders
7401 Westchester Dr.
Belleville, IL 62223
View email address on click.appcast.io Hiring Timeline: Interviews will be scheduled upon receipt of qualified applications. Position will remain open until filled.
Vacancy posted 2 days ago
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