Business Operations Specialist

Administrative Operations Specialist 2Job Family: Administrative OperationsTime Type: Full timePay Rate: $50,000 - $53,000 annually; DOEUnder the direction of the Business Operations Manager, the Business Operations Specialist performs a broad scope of fiscal duties and provides guidance to staff in support of ASU policies and procedures for the core business team and supports Educational Outreach and Student Services. This position assists with the basic payment processing, organizing, coordinating and oversight of the business operations functions in accordance with established University goals, priorities, timelines, funding limitations and/or other specifications. This position is intended to cover a broad range of fiscal responsibilities to support these program areas under Educational Outreach and Student Services. The ideal candidate will be self-motivated, have high attention to detail, possess exceptional organizational and customer service skills, and have the ability to work well in a fast-paced, deadline driven environment.This is an in-person, full-time position with a standard schedule of Monday through Friday, 8:00am to 5:00pm.Essential Duties:Work independently and exercise professional judgement to serve as a knowledgeable and helpful resourceKeep up to date on ASU and department policies and procedures to ensure accurate output and processingAssist students and staff with their trip requests and expense reportsMonitor a variety of account expenditures.Assist with audit requests and gathering documentationProcess departmental supply ordersAssist with special projects, requiring problem solving, research and recommendation of next stepsInitiate and/or approves financial transactions in University accounting systems ASU's Financial Management Systems in accordance with best practicesProvides solutions to problems presented by customers, colleagues and student, recommends changes to methods or procedures to management, utilizing knowledge of University policy and procedure to ensure accurate financial processingAdvises and counsels on accounting and procurement matters to department and/or University staff, provides program specific training to campus users as needed, such as financial literacy (cash handling, expense and purchasing guidelines) to new staff, and best practices for student expendituresMaintaining a departmental p-card(s), including daily management, document retention and monthly reconciliationsProviding oversight and ensuring accuracy of the purchasing process within departmental unitsAssists with document retention and audit requests by gathering documentation and financial recordsMay assist in maintaining department physical key control system. Processes key requests and maintains accurate inventoryProvide supervision to student staff as neededPerform other duties, as assignedDesired Qualification:Demonstrated knowledge of standard office and administrative practicesExperience using a financial system, human resource management system and reporting system in a higher education environment (Workday preferred)Experience processing payroll and maintaining employee timesheets or serving as Department Time Administrator (DTA) experienceDemonstrated knowledge of ASU Travel policies and procedures, specifically with ConcurExperience working in a fast-paced environment with competing deadlinesExperience working with detailed financialExperience with Microsoft Office (Word, Excel, and Outlook) and Adobe Acrobat PDFExperience in customer serviceEvidence of effective communication skillsDemonstrated experience handling cash, managing a departmental purchasing card and assisting in the operation of a fiscally sound environmentAbility to interpret, educate about and enforce University, divisional and department policyDemonstrated knowledge of ASU travel policies and procedures and Concur travel system experienceSkill in preparing detailed reports on a timely basis.Ability to perform detailed work in an open and shared workspace.Ability to supervise student employees.Working Environment:Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse (75%)Frequently required to stand for varying lengths of time and walk moderate distances to perform work (25%)Calculator, telephone, computer (monitor, keyboard, and mouse), printer, fax, and copier.Department Statement:Educational Outreach and Student Services (EOSS) is committed to enrolling all qualified students at Arizona State University and assisting them in their academic success. EOSS provides a broad range of services and support to students and prospective students, ranging from outreach efforts with K-12 schools, new student experiences for students and families, bridge programs to assist the transition to a university environment, and a wide variety of services, programs and activities for enrolled students. EOSS has direct responsibility for multiple departments across four campuses, some of which include the Dean of Students, Student Rights and Responsibilities, University Housing, Health Services, Counseling Services, Student Accessibility and Inclusive Learning Services, the Unions and Centers, TRIO programs, Sun Devil Fitness & Wellness, Student Government, Student Media, Career and Professional Development Services, Access ASU and others.Driving Requirement:Driving is not required for this position.Location:Campus: TempeFunding:No Federal FundingInstructions to Apply:Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.To be considered, your application must include all of the following attachments:Cover letterResume or CVMultiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.ASU Statement:Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.ASU is a tobacco-free university. For details visit qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.Notice of Availability of the ASU Annual Security and Fire Safety Report:In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at You may request a hard copy of the report by contacting the ASU Police Department at View phone number on click.appcast.io.Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit 's comprehensive benefits package is a key part of your total compensation. Visit the