Recruiting Coordinator

Title: Recruiting Coordinator Location: Denton Salary: 49,000.00 Full-time Equivalent: 1.0 Position Overview This position manages the posting process and entire pre‑employment process for all hires on the campuses. The Recruiting Coordinator is a front‑facing role administering talent acquisition hiring processes and onboarding of new employees, including managing job postings, managing the offer process, ensuring compliance requirements, and serving as a primary point of contact to both hiring department and new hire. Minimum Qualifications Associate's degree in business or human resources management or related field and one year of related experience; or any equivalent combination of education, experience and training. Preferred Qualifications Bachelor's Degree in relevant field PHR or SHRM certification Human Resources or Recruiting experience Knowledge, Skills and Abilities Proficiency in MS Office Knowledge and skill in (or ability to quickly learn) utilization of relevant applicant tracking software and other technical resources. Effective oral and written communication skills. Excellent interpersonal skills. Ability to plan, organize and effectively manage multiple assignments. Ability to establish and maintain effective working relationships. Ability to work in a fast‑paced environment, with frequently changing priorities. Ability to focus on providing a high level of customer service and follow through. Job Duties In coordination with the hiring manager, discuss salary for the new hire, determine if the offer is within budget and/or needs Compensation review. Retain and complete offer letter proposals and ensure appropriate approvals are obtained. Draft and finalize offer letters, ensuring all employment terms are accurately reflected, provide verbal offers to all final candidates, and act as the liaison between the hiring manager and the new hire. Review finalists work and education history, verify that candidates meet the required qualifications and that references were checked, and ensure search documents have been uploaded for retention. Manage pre‑employment screenings, including adjudicating criminal background checks, references, and drug tests (if applicable) to ensure compliance. Lead the coordination of the pre‑boarding process to ensure a smooth transition for new hires and answer questions regarding the pre‑boarding process. Field questions from finalist candidates on health benefits, vacation, and sick time. Provide technical and administrative support, including serving as the organization's expert on E‑Verify, to Campus HR team, Hiring Managers, Recruiters, and other stakeholders, ensuring compliance and process consistency. Assist with applicant tracking system training as needed and be the first level of support for campus employees regarding applicant tracking system questions and/or issues. Collect all search documents from interview teams, including reference check documents to be filed and maintained per State Record Retention Schedule. Conduct thorough reviews of job postings, ensuring they are accurately written, effectively communicate key responsibilities and qualifications, and align with organizational goals to attract top‑tier talent. Serve as the first point of contact for campus constituents and applicants regarding Talent Acquisition procedures and practices. Ensure timely review and approval of job postings and offer letters, prioritizing tasks to meet critical hiring deadlines. Coordinate with hiring managers and recruiters to expedite processes, ensuring that time‑sensitive actions such as job postings and offer issuance are completed promptly to attract/retain top candidates and prevent delays in the hiring process. Keep up to date with the organizational structure, policies, and procedures of all UNT System institutions, ensuring recruitment practices align with institutional guidelines and provide strategic advice in recruitment matters. Maintain current knowledge of organizational structure of all UNT System institutions and policies and procedures relevant to assigned area of responsibility. Due to the crucial display of high‑level responsiveness to both internal and external customers' needs, always maintaining excellent customer service skills. Compose and revise correspondence and informational materials. Physical Requirements Communicating with others to exchange information. Sedentary work that primarily involves sitting/standing. Environmental Hazards No adverse environmental conditions expected. Work Schedule Monday–Friday 8–5 Security Sensitive This is a Security Sensitive Position. Special Instructions Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. Benefits Information regarding benefits is available from the university's benefits portal. EEO Statement The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding. #J-18808-Ljbffr