Purchasing Analyst

This position is responsible for purchasing services, equipment, and supplies as well as for coordinating bidding process for the county. Provides purchasing support for assigned capital, renovation, and maintenance projects; Interacts with county attorney regarding bid issues and contract issues or defaults; Develops requests for bids, requests for proposals, and requests for qualifications; ensures bids are accessible to the Board of Commissioners; maintains files; coordinates the county bid process; Generates, reviews, and modifies, procurement contracts for services and construction projects; Provides purchasing support for all capital, renovation, and maintenance projects; Participates in meetings to evaluate and analyzes specifications, bids, and proposals; Provides training, advice, and support to less experienced staff regarding day-to-day purchasing functions; Secures quotations from approved vendors; assesses quotation and bids; makes recommendations regarding purchases; consults with departments; Performs cost and product comparisons for product selection; Handles the procurement of equipment, supplies and services required by the county, including making recommendations to user departments; Maintains and enlists approved vendor list; Provides purchasing information regarding policy to department heads; Secures quotations from approved vendors; Issues, places, processes, encumbers, and distributes purchase orders; Receives purchase requisitions from county departments; reviews for accuracy and budget compliance; Monitors shipments to ensure accuracy and completeness; traces shipments and follows up on undelivered goods; Manages and oversees the county's cell phone and copier program; Responsible for annual contract renewals; Develops and maintains purchasing policies and procedures; Receives and secures responses to technical questions related to requests for bids/proposals; Ensures appropriate insurance coverage exists for companies providing services, including emergency orders related to services, capital purchases, contracts, bids and proposals; Confers with vendors and department heads to resolve problems with goods and services; Maintains files and records; Maintains approved vendor list; Provides back-up to the Buyer position, as needed; and Performs other assigned duties. Assists in the establishment of vendor contracts; Receives vendor records and reports. Minimum Requirements To Perform Work Bachelor’s degree in a course of study related to the occupational field; Two (2) years of related work experience; Or equivalent training, education, and/or experience; and Valid State of Georgia Driver’s License. Knowledge, Skills And Abilities Knowledge of computers and job-related software programs; Knowledge of state and county purchasing guidelines; Knowledge of product research techniques; Knowledge of bid evaluation standards; Skill in decision making and problem solving; Skill in interpersonal relations and in dealing with the public; and Skill in oral and written communication. Physical Demands Work is typically performed while sitting at a desk or table. #J-18808-Ljbffr