Recruitment Data Policies Administrative Assistant

Make your mark for patients

We are looking for an Administrative Assistant who is highly organized proactive and collaborative to join our US Epilepsy & Rare Syndromes team based in our Atlanta GA office .

About the role

You will provide comprehensive administrative and operational support in a fast-paced evolving environment. You will manage complex activities handle confidential information with discretion and help leaders and teams work effectively. Success requires strong ownership sound judgment attention to detail and the ability to anticipate needs while managing competing priorities independently.

Who youll work with

You will work with the Head of Marketing Head of Medical and their respective teams. You will also partner closely with the Executive Assistant other administrative professionals and cross-functional colleagues across Marketing Medical and the broader organization.

What youll do

• Manage complex calendars meetings competing priorities and scheduling conflicts proactively

• Coordinate meetings travel accommodations catering materials agendas and follow-up activities

• Prepare correspondence presentations spreadsheets records expense reports and business materials

• Support contracts onboarding offboarding documentation and outstanding administrative activities

• Maintain SharePoint and Teams sites document libraries and shared resources

• Simplify administrative processes while building trusted relationships across cross-functional teams

Interested For this role were looking for the following

Minimum requirements

• Bachelors degree or equivalent combination of education and relevant experience

• Professional administrative or business support experience managing multiple priorities and deadlines

• Proficiency with Microsoft Outlook PowerPoint Excel Word Teams and SharePoint

• Strong written and verbal communication skills with high attention to detail

• Ability to work independently anticipate needs and adapt as priorities change

• Demonstrated discretion sound judgment collaboration and relationship-building skills

Preferred requirements

• Experience supporting senior leaders and multiple team members

• Experience coordinating complex calendars and domestic or international travel

• Familiarity with expense management procurement and invoice processing systems

• Experience supporting contracts and related administrative processes

• Experience working with global or cross-functional teams

• Experience in pharmaceutical biotechnology healthcare or another regulated industry

This positions reasonably anticipated base salary range is $63200 - $83000. The actual salary offered will take into account related knowledge skills experience and location among other factors and may fall outside the expected range.

Are you ready to go beyond to create value and make your mark for patients If this sounds like you then we would love to hear from you!

About us
UCB is a global biopharmaceutical company focusing on neurology and immunology. We are over 9000 people in all four corners of the globe inspired by patients and driven by science.

Why work with us
At UCB we dont just complete tasks we create value. We arent afraid to push forward collaborate and innovate to make our mark for patients. We have a caring supportive culture where everyone feels included respected and has equal opportunities to do their best work. We go beyond to create value for our patients and always with a human focus whether thats on our patients our employees or our planet. Working for us you will discover a place where you can grow and have the freedom to carve your own career path to achieve your full potential.

At UCB weve embraced a hybrid-first approach to work bringing teams together in local hubs to foster collaborative curiosity. Unless explicitly stated in the description or precluded by the nature of the position roles are hybrid with 40% of your time spent in the office.

UCB is an equal opportunity employment decisions will be made without regard to any characteristic protected by applicable federal state or local law. UCB invites you to voluntarily self-identify during the application process. Provision of self-identification information is entirely voluntary and a decision to provide or not provide such information will not have any effect on your application for employment your employment with UCB or otherwise subject you to any adverse treatment. Any information you provide will be considered confidential and will be kept separate from your application and/or personnel file and will only be used in accordance with applicable laws orders and regulations.

Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us on for application to US based roles. Please note should your enquiry not relate to adjustments; we will not be able to support you through this channel.

Required Experience:

Junior IC