Inventory Supervisor

Inventory Supervisor

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Summary Incumbents in this classification supervise storeroom operations and procure operating supplies.

Distinguishing Characteristics This is a journey-level technical classification in the Purchasing and Stores Series - Inventory Group job family within the Client.

• Incumbents in this classification perform routine to moderately complex duties with a variety of related tasks.
• The distinguishing characteristics of this classification within the series includes responsibility for maintaining inventory control, purchasing, and warehousing.
• Employees in this class supervise subordinate staff. Incumbents work under general supervision.
• While workers require some supervision in most assignments, they are free to develop their own work sequences within established procedures, methods and policies. They are generally subject to periodic supervisory checks.
• This is a supervisory class, delegated on a regular daily basis the accountability and signature authority, for actions and decisions that directly impact the pay status and tenure of two or more full time equivalent positions.
• The supervisory duties must include: Providing documentation to support corrective and disciplinary actions; Signing performance plans and appraisals; Resolving informal grievances or formal grievances at the first step; and Starting the hiring process, interviewing applicants and recommending hires, transfers or promotions.
• The supervisor has authority to plan, organize, assign and direct the work of other agency employees, and is accountable for the work performance of those employees.
• Plans, organizes, assigns and directs the work activities of subordinate staff to realize the unit's work goals and to ensure the consistent application of unit and/or technical policies, procedures and guidelines.
• Confers with and counsels subordinate staff to exchange information and/or explain work policies, procedures and guidelines; and identify work-related problems, problem characteristics, impact and formulate possible solutions.
• Reviews and compares work performance and/or products of subordinate staff with established standards to determine employee production levels, training needs and to determine for recommendation to agency management appropriate personnel actions such as promotions, disciplinary actions, status changes, separations and grievance dispositions.
• Trains subordinate staff in the work principles, policies and or procedures to maintain and/or improve the production levels of employees in accordance with established work performance standards.
• Reports to the Purchasing / Purchasing Manager – Storeroom
• Supervises Inventory Control Technician
• Enforces and administers city rules and regulations.
• Purchases supplies and materials for operating departments.
• Assigns, distributes, records and files requisitions.
• Review vendor invoices as needed
• Reviews all outgoing mail.
• Surpluses non-functioning equipment.
• Maintains inventory of trucks and equipment.
• Assigns pick-ups and deliveries.
• Resolves errors in shipments.
• Evaluates vendor bids; meets with prospective vendors; makes recommendations concerning bids.
• Reviews city contracts.
• Performs other duties as assigned.

Required Skills

• Data Utilization: Requires the ability to perform mid-level data analysis including the ability to audit, deduce, assess, conclude and appraise. Requires discretion in determining and referencing such to established criteria to define consequences and develop alternatives.
• Human Interaction: Requires the ability to manage and direct a large group of employees, which may include firstline supervisors. Oversees and controls employee discipline, selection and allocation, and planning of human resources.
• Equipment, Machinery, Tools and Materials Use: Requires the ability to operate, maneuver and/or provide simple but continuous adjustment on equipment, machinery and tools such as a computer, calculator, copy and fax machines, forklift and hand truck, and/or materials used in performing essential functions.
• Verbal Aptitude: Requires the ability to utilize a variety of advisory data and information such as financial statements, inventory reports, requisitions, budget requests, policy manuals, statutes, procedures, guidelines and non-routine correspondence.
• Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; calculate decimals and percentages.
• Functional Reasoning: Requires the ability to apply principles of influence systems such as supervision, managing, leading, teaching, directing, planning, coordinating and controlling. Ability to exercise independent judgment to apply facts and principles for developing approaches and techniques to problem resolution.
• Situational Reasoning: Requires the ability to exercise the judgment, decisiveness and creativity required in situations involving the evaluation of information against sensory, judgmental and/or subjective criteria, as opposed to criteria that are clearly measurable or verifiable.
• Environmental Factors: Tasks are regularly performed in safe and comfortable surroundings without exposure to adverse environmental conditions.
• Physical Requirements: Tasks require the ability to regularly perform moderately physically demanding work, typically involving come combination of lifting, pushing, and pulling moderately heavy objects and materials, twenty (20) to one hundred (100) pounds.

Cogent Infotech is a leading tech consulting firm headquartered in Pittsburgh, PA, offering cutting-edge digital transformation solutions in Cloud, Cybersecurity, Data Analytics and AI. ISO-certified and CMMI Level 3 appraised, we proudly partner with 70+ Fortune 500 companies and 150+ government agencies. Cogent is an equal opportunity employer and does not discriminate based on any protected status under applicable law.