Operations Assistant

Job Responsibilities If your goal is to build a career that makes a difference and you have a passion for making a difference in the lives of South Carolina's youth, consider joining the dedicated people of the South Carolina Department of Juvenile Justice (DJJ). Mission It is the mission of the South Carolina Department of Juvenile Justice (DJJ) to impact and transform young lives, strengthen families, and support safer communities through targeted prevention and rehabilitation. Job Purpose Under limited supervision serves as the SCEIS Operations Assistant for the SCEIS Operations unit of Human Resources. Responsible for assisting with the processing of personnel and position actions, maintaining scanning and filing of related documentation, and ensuring quality and compliance with established Agency, Comptroller General, and DSHR guidelines. Job Responsibilities Assists with the accurate entry of new hires in accordance with established payroll deadlines to prevent underpayment. Assists with keying miscellaneous updates for existing employees. Assists in ensuring overtime flags are established for eligible employees. Runs simulations to ensure employees are being compensated correctly. Creates and files personnel files for all new hires according to guidelines. Assists with processing all pay-affecting transactions in SCEIS, including but not limited to promotions, demotions, reclassifications, salary adjustments, and reassignments. Executes PA actions as necessary. Assists in scanning and filing all documentation related to the keying of actions promptly. Assists with SCEIS data maintenance to include report monitoring to ensure employees are compensated accurately and in accordance with state and federal guidelines. Assists with annual Universal EPMS upload and manual entry. Assists with the verification of prior state employment for new hires and transferred employees to ensure accuracy of state hire date, annual leave accrual date, and FMLA eligibility date. Responsible for sending state service verification forms to state agencies for transferred employees. Corresponds with employees, department heads, Comptroller General's (CG's) Office, and State Treasurer's Office regarding SCEIS-related issues. Assists with verification of employment forms and inquiries. Performs other job-related duties as assigned. Minimum And Additional Requirements STATE MINIMUM REQUIREMENTS: A high school diploma and administrative experience. A bachelor's degree may be substituted for the required work experience. Additional Requirements Must have knowledge and ability to interpret policies and procedures relevant to the area of human resources. Must have the ability to interact with all levels of management, and ability to communicate and work effectively with others. Knowledge of Microsoft Office, skilled in Excel, and experience in the South Carolina Enterprise Information System (SCEIS) is preferred. Must be able to interpret the SC State HR Regulations as applicable to SCEIS transactions. General supervision; annually scheduled performance reviews. This position performs duties relating to the custody, control, transportation, or recapture of youth within the jurisdiction of the Department of Juvenile Justice, and the employee may have direct contact with youth within the jurisdiction of the Department of Juvenile Justice. Training applicable to these duties will be provided. Additional Comments The South Carolina Department of Juvenile Justice offers an exceptional benefits package for FTE positions that includes: Public Service Loan Forgiveness Program Employee Assistance Program (EAP) Health, dental, and life insurance 15 days annual (vacation) leave per year 15 days of sick leave per year 13 paid holidays State retirement plans and deferred compensation programs Discount Programs such as TicketatWork and WeSave Applications are accepted until 5:00 p.m. on the stated closing date. Benefits For State Employees The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies. Insurance Benefits Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses. Retirement Benefits State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options. Workplace Benefits State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more. Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available. #J-18808-Ljbffr