Administrative Coordinator

Our client is a well-established commercial real estate firm with a strong presence in the Columbia market. They are seeking an Administrative Coordinator who can serve as a trusted partner to a team of professionals, helping drive efficiency, maintain exceptional service standards, and support important client initiatives from start to finish.

This is more than a traditional administrative role. It is an opportunity to become a key member of a collaborative team while gaining exposure to commercial real estate transactions, marketing initiatives, and client relationship management.

What You'll Do

As a critical member of the team, you will:

• Serve as the primary administrative partner for commercial real estate professionals, helping coordinate priorities, schedules, and daily operations
• Manage correspondence, calendars, meetings, and communication to ensure seamless workflow and responsiveness
• Assist with the preparation, coordination, and processing of listing agreements, leases, contracts, proposals, and closing documentation
• Maintain accurate property listings, databases, and transaction-related information
• Create polished presentations, proposals, marketing materials, and client-facing documents using established branding and templates
• Support business development efforts through document preparation, research, and marketing coordination
• Serve as a professional point of contact for clients, vendors, and business partners, delivering a high level of customer service and professionalism
• Utilize Microsoft Office applications to create reports, presentations, spreadsheets, and other business-critical materials
• Help ensure projects, deadlines, and deliverables remain organized and on track
• Provide general administrative and operational support as needed

What Makes You Successful

The ideal candidate is someone who takes pride in being the organizational backbone of a team and enjoys balancing multiple priorities in a fast-paced, professional environment.

Required Qualifications

• 4+ years of administrative support experience within a professional services environment
• Experience working with contracts, agreements, business documentation, or transaction-related paperwork
• Exceptional organizational and time management skills
• Strong attention to detail and commitment to accuracy
• Ability to prioritize competing responsibilities while meeting deadlines
• Professional verbal and written communication skills
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• Strong interpersonal skills with a customer-focused mindset
• A proactive, solutions-oriented approach and willingness to support team success

Preferred Qualifications

• Experience supporting commercial real estate, property management, legal, financial services, or other professional services teams
• Canva and/or Adobe InDesign experience
• Presentation and proposal development experience
• Real estate transaction or brokerage support experience
• Associate's or Bachelor's degree in Business Administration, Marketing, Management, or a related field

Why This Opportunity Stands Out

• Join an established commercial real estate organization with a strong reputation in the market
• Work alongside experienced professionals in a highly visible and impactful role
• Gain exposure to commercial transactions, client relationships, marketing, and business operations
• Be part of a collaborative, team-oriented culture that values professionalism and initiative
• Opportunity to leverage both administrative and creative skills through marketing and presentation development
• Stable organization with long-term growth potential

Our client offers a competitive benefits package designed to support your health, financial well-being, and long-term success, including comprehensive healthcare coverage, retirement savings with company match, employer-paid life and disability insurance, wellness resources, paid time off, and opportunities for professional growth.