Administrative Specialist I

Administrative Specialist I

Position Details

Position Title: Administrative Specialist I

Division/College: Vice Provost for Strategic Enrollment Management

Department: Registrar's Office

Location: Moscow

Posting Context Statement: The Office of the Registrar provides state-of-the-art service in the areas of registration and student records, and supports academic affairs in a variety of ways, ranging from publication of professional quality Class Schedules and General Catalogs to scheduling classroom space. By providing high-quality service to students, faculty, and staff in a broad range of activities, the Office of the Registrar plays a key role in the everyday life of the University. This position is the first point of contact for current and prospective students, parents, faculty, staff and alumni, assisting with registration and academic record services.

Position Overview: Assist with administrative tasks including preparing correspondence, maintaining records, maintaining calendars, monitoring office inventory, ordering supplies when necessary and completing various assignments as needed. This position may be the first point of contact for the department, and is tasked with ensuring that information flows accurately, efficiently and effectively while maintaining appropriate confidentiality. Duties may include: Manage records and documents; Perform general administrative support tasks such as proofreading and receiving and distributing mail; may handle cash; Greet visitors, callers and/or email inquiries, determining nature and purpose and directing them to specific destinations/individuals/information; Other duties as assigned

Unit URL: Office of the Registrar | University of Idaho (uidaho.edu)

Position Qualifications

Required Experience: Organizing tasks to meet deadlines; Participating in teams to accomplish shared goals; Using computer software and applications for word processing, email, and internet searches

Required Education: High School Diploma or equivalent

Required Other: None

Additional Preferred: Customer service experience; Experience working in an office setting; Some college or Bachelor's degree; Experience in Registrar's Office or within higher education

Physical Requirements & Working Conditions: None

Degree Requirement: Listed degree qualification is required at time of hire

Posting Information

FLSA Status: Non-Exempt

Employee Category: Classified

Pay Range: $19.00 per hour or higher depending on education and experience

Type of Appointment: Fiscal Year

FTE: 1

Full Time/Part Time: Full Time

Funding: A visa sponsorship is available for the position listed in this vacancy. - No

Posting Date: 07/24/2026

Closing Date: Open Until Filled

Special Instructions to Applicants: This position is posted as open until filled, however, applications submitted on or before August 9, 2026 will receive first consideration. Position will remain open until a suitable pool of candidates is identified. Applicants: Please use your letter of qualification to explain in detail how your work experience, skills, and abilities meet both the required and preferred qualifications as listed in the position description. Your letter of qualification will be used to demonstrate your communication and writing skills to determine your ranking among the other applicants for this position. For resources about how to write a letter of qualification, please visit the HR website here: Applicant Resources Careers | University of Idaho (uidaho.edu) If you would like to view a full copy of the job description, please reach out to the search coordinator at: View email address on click.appcast.io

Applicant Resources:

Background Check Statement: Applicants who are selected as final possible candidates must be able to pass a criminal background check.

EEO Statement: The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.

Applicant Documents

Required Documents

1. Resume/CV
2. List of References
3. Letter of Qualification

Optional Documents

Supplemental Questions

1. * How did you hear about this employment opportunity?
   • Academic Careers
   • Association of Public and Land Grant Universities (APLU)
   • Chronicle
   • Facebook
   • HigherEd/Academic Impressions
   • Higher Ed Jobs
   • Idaho Department of Labor/Job Service including Job Central or Idaho Works (Idahoworks.gov)
   • Indeed.com
   • Inside Higher Ed
   • LinkedIn
   • Newspaper
   • Other Venue
   • Professional Listservs (Ex: NACUBO, AAAE, ISMC, etc.)
   • University of Idaho Website
   • University of Idaho Daily Register
   • University of Idaho Employee
   • Word of Mouth
   • Militaryjob.com
   • DSPSjobs.com
   • Higher Education Recruitment Consortium (HERC)
2. * Were you referred to this employment opportunity by a current University of Idaho employee? If so, please provide their name and department. (Open Ended Question)