Human Resources Assistant

Salary : $48,630.40 - $67,288.00 Annually
Location : Talent and Equity Resources/Human Resources, MN
Job Type: Full Time
Remote Employment: Flexible/Hybrid
Job Number: 26-02096O
Department: Human Resources
Opening Date: 09/03/2026
Closing Date: 9/22/2026 11:59 PM Central


About the Position
Join Us!
Saint Paul's Human Resources (HR) Office is hiring a Human Resources Assistant to perform clerical, administrative, and technical work supporting payroll functions.
Here is what you can expect to do:

• Audit Payroll packets for accuracy.
• Enter/Update new hire/rehire and other employee information in multiple HRIS systems.
• Scan personnel paperwork to appropriate folders in the Document Management Software system.
• Maintain central payroll and new hire email boxes.
• Complete employment verifications.
• Assist in updating Payroll SOP manual.
• Provide payroll reports to departments across the City.
• Review and distribute office mail daily.
• Support payroll staff on other payroll functions as needed.
• For more information and essential functions, see our job description.

Information Specific to this Position:

• 25 W 4th St, Suite 300 - City Hall Annex
• Hybrid schedule, 3 days a week in office
• Flexible Schedule, typical hours 8:00-4:30

Our Benefits: We offer competitive wages, and a variety of , including health insurance, retirement contributions and paid vacation and sick time.
Equity, Inclusion and Belonging: The City of Saint Paul is dedicated to dismantling systemic racial, cultural, and economic barriers that prevent people from fully enjoying and participating in our community and ensuring fairness in opportunities and outcomes for all individuals. At the City of Saint Paul, we want our workforce to reflect the diverse city that we serve. Our leaders are guided by an unapologetic equity agenda, which promotes the belief that true equity is building a city that works for all of us. We encourage you to apply as we are most interested in finding the best candidate for this job.

Position Requirements
Two years of experience performing duties such as data entry, writing correspondence, or supporting human resources functions such as maintaining employee files, entering data into HRIS systems and processing personnel actions.

How to Apply

1. Submit a City of Saint Paul online application by the closing date.
2. Upload or submit the following required document via the online application system. (Zip files and web links will not be accepted. Each uploaded attachment is limited to 10MB.)
   • A resume

First time applying online? Read our please callView phone number on click.appcast.io.
Need technical support? For help with the online application, please call View phone number on click.appcast.io.

Learn more about our Hiring Process
Assessment: Qualifications Rating

Qualifications Rating:
The Qualifications Rating is an assessment of your completed application and answers to the Supplemental Questionnaire. Be as specific and detailed as possible in completing your application and any attachments. You must submit your completed application, supplemental questionnaire and any attachments by the application deadline.
GENERAL INFORMATION:

Open Job Posting: This posting is open to anyone who meets the position requirements.
Eligible Lists Created from Open Job Posting: You must receive a score of 75% or higher to pass the assessment and be considered for the position. Non-promotion eligible lists typically are pass/fail and promotion eligible lists are typically ranked. If the open eligible list created contains a veteran, one open list will exist. When there are no veterans remaining on the eligible list (i.e. hired, withdrawn) from an open list that also contains promotional candidates, two lists will be created: one open list and one promotion list. If two lists exist, the promotion list must be exhausted before the open list is considered.

Final Selection Process: Those who pass will be placed on an eligible list for approximately six months and all will be notified of their status. A Hiring Manager will consider those applicants eligible for hire. You will be notified if you are invited to participate in the final selection process which may include an interview, job simulation, work sample submission, or other evaluation method.

Pre-Employment Screening: This position will require a background check which may include criminal history and employment history as a condition of employment.

Human Resources Contact Information: Diane Turnbull at View phone number on click.appcast.io
Email:


The City of Saint Paul encourages individuals to apply for positions regardless of criminal history.


Veteran's Preference : If you are a veteran and would like to receive Veteran's preference in accordance with MN Statute 197.455, you must submit a photocopy of your DD214 preferably at time of application.


Equal Employment Opportunity Statement: The City of Saint Paul is an equal opportunity/affirmative action employer. Veterans, women, persons of color, members of the LGBTQIA+ community, and individuals with disabilities are strongly encouraged to apply.
The City of Saint Paul offers a competitive benefits package for permanent, certified positions. Temporary positions are not eligible for benefits.

Benefits vary with each position and the collective bargaining agreement. Benefits may include:

City Paid Benefits

• Health Insurance
• Vacation/Holidays
• Sick Leave
• Life Insurance
• Subsidized Metro Bus Pass
• Deferred Compensation
• Retirement Program

Optional Benefits

• Dental
• Flexible Spending Accounts
• Disability Insurance
• Accidental Death and Dismemberment Insurance
• Long Term Care Insurance

For a detailed overview, visit
01


The thorough completion of the supplemental questions is very important in the screening and application processes. Therefore, a lack of detail and explanation in the supplemental questions and in your application, may result in failure or disqualification for this position. In addition, documentation of work experience referred to in the supplemental questions must be included in the application. Your education, training, and experience are subject to verification.I understand that giving false information, failure to accurately represent myself, or not providing required documentation as listed on the job announcement will result in disqualification from this position.

• Yes

02


Which best describes your level of administrative/clerical experience? (data entry, writing correspondence, maintaining files, entering data, or processing information) or assisting with and/or supporting staff with HR functions).

• Less than one year
• One year, but less than two years
• Two years or more
• I have no experience

03


Indicate which of the following tasks you have experience performing. Check all that apply.

• Answering general inquiries via phone, email, or in person
• Creating and editing reports and documents
• Performing data entry and record maintenance
• Providing clerical support
• None of the above

04


In detail, please describe the experience indicated in the previous question. Be sure to include your role, responsibilities, and length of time performing such work.
05


Indicate which of the following Microsoft Office Suite and other software products you have experience with. Check all that apply.

• Excel
• Infor-Ex. Global HR
• Outlook
• Teams
• Adobe Acrobat Pro
• Document Management Software (i.e. Laserfiche)
• Word
• SharePoint
• None of the above

06


What is your level of proficiency in using Microsoft Excel?

• Beginner: Can do basic calculations
• Intermediate: Can do more complex formulas, can create comprehensive graphs and charts
• Advanced: Can do many functions, including VLookup, Pivot Tables, Macros
• Expert: Can perform any function within Excel comfortably
• No proficiency

07


Describe your experience prioritizing multiple tasks and ensuring deadlines are met while maintaining a high level of attention to detail.
08


This position works with internal and external customers, including staff and the public. Describe how you have demonstrated your ability to interact with and provide customer service to customers, coworkers, and the public in the following areas. A) Receiving and responding to inquiries and complaints. B) Communicating information C) Handling confidential information
09


Describe a time when you were a part of a team. What was your role? How did you interact and communicate with the other team members? Describe any obstacles you had to overcome and how you handled them.
10


I am currently a Right Track Worker or have been employed by the City of Saint Paul as a Right Track Worker in the past.

• Yes
• No

11


RECRUITMENT: How did you first find your way to our website to apply for this position? (check all that apply)

• City of Saint Paul website
• City of Saint Paul employee
• City of Saint Paul job interest card
• City of Saint Paul walk-in
• City of Saint Paul Posted! newsletter
• City of Saint Paul Gov.Delivery notifications
• Friend or family member
• League of Minnesota Cities website
• Governmentjobs.com website
• LinkedIn
• Facebook
• X (formerly known as Twitter)
• Indeed.com website
• ZipRecruiter
• Pollen website
• MinnesotaWorks.net
• College or University
• Community organization
• Job fair
• Professional association
• Saint Paul Elevate Session
• People of Color Career Fair
• Other

12


RECRUITMENT: If not indicated above, please specify where you heard about the position (e.g., specific organization/website name, City of Saint Paul employee name).
Required Question