Office Manager (Part- Time)

About The Role This is the operational backbone of our Palo Alto office, with reach into our Brazil and Mexico teams. You'll make the physical environment run smoothly so everyone else can focus on building. You own facilities, vendors, supplies, visitor experience, new hire setup, events, and the small but important details that add up to a great culture. What You'll Do Own day-to-day office operations: supplies, mail, facilities coordination, and vendor relationships for the Palo Alto office Create a great visitor and candidate experience - first impressions matter for our brand and recruiting Coordinate new hire setup: desk, equipment, access, welcome kits, and first-day logistics working with HR and IT Plan and execute in-office and virtual team events, offsites, and culture moments for PA, Brazil, and Mexico teams Support Brazil and Mexico office operations remotely: vendor coordination, ad‑hoc logistics, and onboarding support for those teams Manage office budget line items — track spend, flag variances, and keep Sandrine informed Handle ad‑hoc administrative tasks for leadership: travel booking, scheduling support, expense reports Maintain a clean, stocked, and functional office environment that reflects our values What We're Looking For 2+ years of office management, operations coordination, or executive assistant experience Highly organized with strong attention to detail - you close loops and nothing falls through the cracks Warm, proactive communicator - you anticipate needs before they’re voiced Comfortable working independently with minimal oversight; you figure things out Experience managing vendors, facilities, or event logistics Familiarity with tools like Google Workspace, Slack, and basic expense tracking Interest in or exposure to startups - you like a dynamic, fast‑moving environment Based in Palo Alto or nearby; able to be in‑office per schedule Nice to Have Experience supporting multiple international offices or remote teams Bilingual in English/Spanish or English/Portuguese Background in fintech, regulated industries, or high‑growth startups Experience with PEO platforms (Rippling, Gusto, etc.) or HR / IT coordination tasks Perks & Benefits Hourly rate $35-$40 Medical, dental and vision Learning and development budget This role follows a hybrid model. We ask that you’re in our Palo Alto office 2-3 days per week. Tensec is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by federal, state, or local law. We are committed to providing reasonable accommodations for qualified individuals with disabilities. Please let your recruiter know if you require an accommodation during the application or interview process. #J-18808-Ljbffr Tensec