Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support property management and leasing operations in Long Beach, California. This contract opportunity with permanent potential is ideal for someone who is highly organized, comfortable in a busy housing environment, and confident managing administrative details with accuracy. The role focuses on leasing support, resident documentation, compliance coordination, and day-to-day office assistance while working closely with site teams and property management staff.

Responsibilities:

• Support daily office functions for property management and leasing teams, including phone coverage, document handling, and general administrative coordination.

• Maintain organized resident and tenant records, ensuring lease files, compliance documents, and supporting paperwork remain current and complete.

• Assist with leasing administration by processing applications, preparing move-in and move-out documentation, and responding to resident correspondence.

• Enter, update, and review resident, leasing, and property information in Yardi with a high level of accuracy.

• Monitor important timelines such as annual recertifications, lease renewals, and required compliance submissions to help keep operations on schedule.

• Prepare reports, letters, notices, and other business documents needed to support site and property management activities.

• Work with on-site staff, property managers, and outside partners to facilitate smooth communication and consistent administrative support.

• Help ensure affordable housing documentation aligns with tax credit program requirements and applicable housing compliance standards.

• Prior administrative experience supporting property management, leasing, or housing operations.
• Hands-on proficiency with Yardi, including data entry and record maintenance.
• Working knowledge of affordable housing programs, including tax credit environments.
• Familiarity with HUD or related housing compliance processes and documentation standards.
• Strong organizational ability with careful attention to detail and record accuracy.
• Ability to balance multiple assignments and meet deadlines in a fast-paced office setting.
• Effective written and verbal communication skills with a detail-oriented, service-oriented approach.