Subcontract Specialist

Job Description

Job Description

POSITION INTRODUCTION

Would you like to be part of a company that is employee owned? We invite you to consider joining NOOTER.

As the Subcontract Specialist, you will be responsible for the administration, compliance, and commercial management of subcontract agreements throughout the project lifecycle. This position works closely with Procurement, Project Management, Operations, Legal, Safety, Estimating, and Accounting to ensure subcontracts are properly executed, compliant with company requirements, and administered in accordance with contractual obligations.

The Subcontract Specialist serves as the primary coordinator for subcontract issuance, change management, insurance compliance, document control, and subcontractor performance documentation while maintaining strict adherence to company policies, Delegation of Authority (DOA), and project-specific requirements.

ABOUT NOOTER

With more than a century of experience, NOOTER combines national horsepower with local expertise in process mechanical construction, process electrical construction, material handling systems, structural steel, rigging, fabrication, machine setting, and related industrial construction services. As an employee-owned company, NOOTER is committed to delivering safe, high-quality solutions while investing in the success and growth of our employee-owners. We foster a collaborative culture where leadership, innovation, accountability, and continuous improvement are valued and rewarded.

DAY IN THE LIFE

As a Subcontract Administrator, you'll play a critical role in supporting projects from award through closeout by managing the commercial and contractual aspects of subcontract relationships. Your day will involve preparing and administering subcontracts, purchase orders, and change orders while coordinating reviews and approvals to ensure compliance with company policies and Delegation of Authority requirements. You'll work closely with project teams to track subcontract obligations, monitor compliance requirements, resolve commercial issues, and maintain accurate contract documentation throughout the project lifecycle. In partnership with Accounting and Project Controls, you'll review invoices, support cost tracking, and help ensure subcontract commitments align with project budgets. You'll also oversee key compliance activities, including insurance, safety, certified payroll, and lien waiver requirements, while identifying and escalating potential risks. As projects near completion, you'll coordinate subcontract closeout activities, ensuring all contractual deliverables, warranties, releases, and final documentation are received before final payment is processed.

QUALIFICATIONS

• Bachelor's degree in Business, Construction Management, Supply Chain, Contract Administration, or related field preferred.
• Minimum 3-5 years of construction, industrial, EPC, procurement, contracts, or subcontract administration experience required
• Experience administering subcontract agreements for industrial, power, refinery, petrochemical, manufacturing, or heavy construction projects required
• Experience supporting self-performing industrial contractors preferred
• Experience with electronic document management and workflow approval systems preferred
• Strong understanding of contract terms and conditions, insurance requirements, and construction contracting practices.
• Proficiency with ERP systems such as Viewpoint, SAP, Oracle, JD Edwards, or similar platforms.
• Strong Microsoft Office skills, particularly Excel and Word.
• Working knowledge of AIA, ConsensusDocs, and custom industrial subcontract agreements.
• Knowledge of lien laws, change management, claims administration, and subcontractor compliance requirement

BENEFITS

NOOTER provides a comprehensive benefits package. Our 401(k) includes an employer match and annual non-elective contribution. We offer medical coverage with an employer contribution toward an HSA, company-paid dental coverage and Short-Term Disability, vision coverage, fitness reimbursement, and the opportunity to build a rewarding career with a successful employee-owned organization.

HOW TO APPLY

If you are interested in this position, simply click the Apply button to get started. The application takes less than five minutes to complete, and your information will be sent directly to our recruiting team.

NOOTER is committed to creating and maintaining an environment in which all employees feel valued, included, safe, and empowered to do their best work. We are proud to be an equal opportunity workplace and all qualified applicants will receive consideration for employment without regard to protected status. Pre-employment drug screen and background check required.