Transportation Associate

Transportation Associate Location: Orange, CA Summary: MSI operates a rapidly growing private fleet across the United States and is seeking a highly organized, detail‑oriented Transportation Associate to support the day‑to‑day administrative functions of the Transportation Department. This entry‑level position is ideal for someone with strong organizational skills, excellent follow‑up abilities, and a desire to grow within transportation and fleet operations. Work Hours: Monday to Friday from 08:00 AM to 05:00 PM, 1 Saturday(s) a month from 08:00 AM to 12:00 PM Seniority Level: Associate Employment Type: Full‑time Compensation: This hourly, non‑exempt position pays from $22 to $25 per hour, with overtime compensated at 1.5 times the base rate. New hires usually earn between $59,000 and $65,000 annually, or more, depending on experience, overtime hours, and bonuses. Responsibilities Provide administrative support for transportation and fleet operations across 54 MSI locations. Maintain accurate fleet records, vehicle files, registrations, permits, and compliance documentation. Monitor transportation inboxes and respond to inquiries from branches, vendors, and internal departments. Assist with monitoring completion of vehicle maintenance, telematics installations, recalls, and other fleet‑related services. Enter, audit, and maintain data within fleet management systems. Support vendor management activities including obtaining quotes, tracking service requests, and maintaining vendor records. Monitor and track open transportation projects to ensure timely completion and proper follow‑up. Assist with fleet compliance initiatives and maintain documentation required for state and federal regulations. Process and distribute incoming transportation‑related mail, including vehicle registrations, titles, toll notices, fuel cards, and compliance documents. Coordinate outbound shipments of transportation equipment, telematics devices, decals, fleet documentation, and other materials using UPS and other shipping carriers. Perform additional duties as assigned. Qualifications Exceptional organizational skills with strong attention to detail. Excellent follow‑up skills and ability to manage multiple tasks simultaneously. Strong verbal and written communication skills. Proficiency in Microsoft Office, particularly Excel, Outlook, and Word. Ability to learn and navigate multiple software systems and databases. Strong problem‑solving and critical‑thinking skills. Ability to work independently while maintaining a high level of accuracy. Customer‑service mindset with a willingness to support internal and external stakeholders. Previous administrative, logistics, transportation, fleet, or customer service experience is preferred but not required. Associate's or Bachelor’s degree preferred; equivalent work experience considered. Entry‑level candidates are encouraged to apply. Experience with Microsoft Excel, transportation software, fleet management systems, or compliance tracking is preferred but not required. Physical Demands Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires use of hands to handle objects, tools, or controls; reach with hands and arms; and verbal communication. Frequently walks, stands, and occasionally sits. Occasionally lifts, pulls, and moves up to 25 pounds. Requires close vision. Benefits Referral, holiday, and annual bonuses or commission opportunities Eligibility for an annual merit‑based increase Paid Time Off Medical, Dental, and Vision Insurance Company‑paid Short Term and Long Term disability Company‑paid Life Insurance Tuition Reimbursement Traditional and Roth 401(k) plans with company matching contributions Free, company‑sponsored 1‑on‑1 tutoring for children/dependents of MSI employees in grades K‑12, including free tutoring for SAT and ACT tests. EEO Statement MSI is an equal opportunity employer that celebrates diversity and fosters inclusion and belonging for all employees. We provide a work environment that allows all employees to do their best work, free from all forms of discrimination. No employee or applicant will be discriminated against on the basis of race, ethnicity, age, sex, gender identity or expression, sexual orientation, citizenship status, military status, religion, disability status, or any other legally protected group. MSI provides reasonable accommodations for all employees and applicants. If you believe you require an accommodation, please speak with your recruiter or a member of our HR team. #J-18808-Ljbffr