Operations Specialist

Job Description

Beacon Pointe is currently seeking an exceptional individual to join our Central Support team as an Operations Specialist for our Ultra High Net Worth offering in our Scottsdale, AZ office. The successful candidate will join a highly talented team of professionals that serve the investment management and financial planning needs of high-net-worth individuals, families and institutions. The successful candidate will have a demonstrated track record of both educational and professional achievement; with a commitment and passion for delivering exceptional service to the firm’s clients and associates.

Responsibilities

• Pulling from a queue-based system, prepare, submit and follow-up on client account paperwork for multiple custodians utilizing internal and external systems.
• Work with complex account registrations including a variety of organization types (ex: Irrevocable Trusts, Testamentary Trusts, Corporations, LLCs, etc.)
• Quality control of submitted requests and account set up in Reporting Platform following firm procedures.
• Handle time sensitive cashiering tasks including capital call fulfillment.
• Execute account maintenance tasks such as account terminations and other special requests as directed.
• Review custodian alerts, document in applicable systems and follow-up as needed to resolve.
• Liaise with various custodians to ensure efficient completion of requests and resolution of issues.
• Assist in the preparation of Alternative Investments paperwork, subscription agreements, redemptions, capital calls, etc.
• Research and respond to routine-to-complex inquires within defined service level commitments.
• Handle incoming inquiries from advisor teams related to the troubleshooting and review of complex account and data discrepancies.
• Maintain and update client files utilizing internal systems including CRM(Salesforce) and portfolio management databases (Tamarac).
• Participate in team meetings and collaborate with operations leadership team on projects and/or initiatives designed to streamline firm policies and procedures.

Qualifications

• Undergraduate degree required (Bachelor’s degree in Finance, Business or Economics preferred).
• 5+ years of relevant experience; preferably with a Registered Investment Advisor(RIA), investment management firm or broker/dealer.
• Excellent interpersonal and verbal/written skills.
• Strong commitment to detail with excellent organization and prioritization skills.
• Self-starter with a proven ability to work in a fast-paced, evolving work environment.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Office365, etc.)
• Knowledge of Salesforce CRM and Tamarac Advisor View preferred.
• Experience with Charles Schwab, Fidelity institutional platforms, Pershing and paperwork preferred

About Beacon Pointe Advisors

Beacon Pointe Advisors is one of the nation’s largest Registered Investment Advisor firms with headquarters in Southern California and affiliate offices nationwide. Beacon Pointe provides advisory services to a range of clients, including institutions (i.e., endowments, foundations), high-net-worth individuals, and families. Beacon Pointe has been recognized by various industry publications including Forbes, Financial Advisor Magazine, Barron’s, and more. For more information, please visit Awards Disclosures .