Administrative Assistant III

ADMINISTRATIVE ASSISTANT III

City of Salina, Kansas
Police Department


The Administrative Assistant III position plays a crucial part in supporting the Police Department through vital administrative support. This indispensable position ensures seamless operations, strengthens public engagement, & contributes to the overall security of the Salina community. This position embraces the excitement of optimizing workflows & sustaining accreditation standards within a balanced work-life setting. This opportunity allows advanced core departmental activities that meaningfully influence the welfare of our community.


Career Advancement: Training & Accreditation Coordinator


On-the-Job Training: This training program includes guidance on departmental policies, accreditation processes, & software systems. Participants will have the opportunity to learn about managing departmental files, organizing programs, & using specialized software for training & security. The program emphasizes skill development in critical areas such as data management, communication, & procedural efficiency. This structured training encourages a foundation for a long-term career with growth potential within the Police Department.


Duties:
• Keeps & maintains departmental files for accreditation; researches, locates, & creates accreditation proofs of compliance; educates employees on accreditation process; participates in accreditations reviews & attends required accreditation training.
• Assists with development & maintenance of policies & procedures; assists with administration of departmental accreditation, policy & training software system.
• Assists with uploading & assigning training through departmental training software; monitors CPOST required training & adds training documentation for sworn officers.
• Oversees one or more departmental security software systems including assigning permissions & issuing access to secure areas of buildings & grounds.
• Provides backup for Public Safety Administrator including processing confidential information regarding personnel & proposed actions; processes departmental accounts payable & prepares forms.
• Creates & maintains departmental forms, booklets, flyers, spreadsheets, presentations & related documents.
• Assists in the organization of department programs; performs special projects as needed.
• Handles office mail; screens phone calls; schedules appointments; maintains records for limited office funds; assists with program organization; performs assigned special projects.
• May lead other administrative support workers.


Education:
• High school diploma or G.E.D.


Experience:
• Requires skills in typing, bookkeeping, computer applications & other clerical functions.
• Four (4) years of progressively responsible clerical work with strong computer experience desired.
• Type accurately at or above 40 words per minute.


Requirements:
• Must pass extensive background checks to include a Personal History Statement & computer voice stress analysis (cvsa).


Hours:
• Monday - Friday.
• 8:00 a.m. to 5:00 p.m.


Work Type:
• Light, exerting up to 20 lbs. of force occasionally, and/or up to 10 lbs. of force frequently, and/or a negligible amount of force constantly to move objects.
• Sits about 85 percent of the time.
• Inside work in office setting.


Equipment:
• Copy machine, adding machine, calculator, computer, scanner, tablet, folding machine, binding machine, laminator, telephone, fax machine & typewriter.


Starting Pay DOQ EOE :
• $19.18-20.14/hr.
• $39,894-41,891/yr.
• Additional $1.50/hour paid for hours worked after 6:00 p.m. & before 6:00 a.m.


Paid Time Off:
• 48 hours of vacation available upon hire; additional 48 hours earned during the year (96 hours in first year).
• 96 hours of sick leave during first year.


Application Deadline:
• Until filled.
• To be considered, fully complete applications are required.

Equal Opportunity Employer/Drug-Free Workplace: We consider applicants for all jobs without regard to race, sex, sexual orientation, gender identity, religion, age, color, national origin, ancestry, disability, or familial status. Applicants requiring reasonable accommodations to the application and/or interview process should notify a representative of the Human Resources Department at View phone number on click.appcast.io.


ADA Notice: For needed accommodations, please call View phone number on click.appcast.io Office or View phone number on click.appcast.io TDD Number between the hours of 8:00 a.m. & 5:00 p.m. Every effort will be made to accommodate known disabilities. For material or speech access, please call at least 5 working days prior to the event.


TH 07/16/2026