Accounting Specialist

Job Description

Job Description

Accounting Specialist needed for a Property Management company in South Palm Beach! 

We are seeking a personable, service-oriented professional to join our team in a role that balances financial processing with active community engagement . While a third-party bookkeeper handles the "nitty-gritty" accounting, this position is the frontline for daily financial operations and shareholder interactions.

The ideal candidate isn’t just a "numbers person"—you are a proactive communicator who can navigate software systems and people with equal ease.

Core Duties and Responsibilities

• Primary Focus: Experience must be within a financial/accounting processing role. The majority of the job is processing financials (deposits, payroll), with the "nitty-gritty" handled by an outside bookkeeper.
• Interpersonal Skills: The person must be personable, interactive, and service-focused, not a "heads down" type. Must have the  capacity to understand systems  and deal with people effectively.
• Property Management: Property management experience is not required, but of course, it's preferred.

Financial Processing:

• Bi-weekly payroll preparation and timesheet accuracy.
• Maintain fee assessment collection and delinquency procedures, including sending delinquent letters and overseeing late shareholder accounts for filing with the collection attorney after 60 days.
• Perform daily/monthly tasks such as ACH/check payment entry, scanning checks to Chase for deposit, petty cash reconciliation, and submitting sales tax on storage payments.
• Handle Chase and Wells Fargo credit card coding, receipt backup, and the payment/scanning of all invoices into the PayHOA system for transmission to the bookkeeper.
• Core expectation: Must understand the basics of math and use common sense for tasks such as reconciling credit card payments and coding.

Administrative & Shareholder Relations:

• Maintain Shareholder files and PayHOA database accuracy.
• Handle incoming questions and concerns from Shareholders if the front desk cannot answer.
• Enforce governing documents, communicate By-Laws and Rule requirements, and carry out due process regarding complaints.
• Manage paperwork for Share/Proprietary Lease transfer documents, including Estoppels, related to sales activity within property.

Required Technical Skills

• Financial Software: PayHOA preferred, but not required (community management software, described as being like QuickBooks).
• Microsoft Office:
• • Excel: Need a good grasp, intermediate skills requiring navigating well and manipulating data. Will be tested.
  • Word: Important, as this is used regularly. Will be tested.
  • PowerPoint: Basics are required.
• Other Skills: Numeracy, ability to think critically, strong organizational and time management skills. French language skills would be an asset.

If you have experience in a financial/accounting -related position incorporating admin/office support and interpersonal skills, please apply today for this direct hire, full-time position.

Great opportunity with a solid company!

Company Description

Great opportunity with a solid company!