Admin Assistant

Job Description

Job Description

Join Higher Learning Academy as an Administrative Assistant!

Are you detail-oriented, organized, and passionate about supporting a thriving educational environment? Higher Learning Academy, located in Spring Valley, CA, is seeking a dedicated Administrative Assistant to join our team. This role is essential in ensuring the smooth daily operations of our academy and maintaining the highest standards of organization and confidentiality. If you have at least 3 years of experience and a knack for administrative excellence, we’d love to hear from you!

As our Administrative Assistant, you’ll play a vital role in keeping our academy running efficiently. Your responsibilities will include:

• CACFP Nutrition Program Management : Maintain Child and Adult Care Food Program (CACFP) records, including meal counts, menus, and attendance documentation. Prepare accurate reports and ensure timely submissions.
• Program and Licensing Files : Organize and maintain child and employee licensing files, track missing or expiring items, and assist with enrollment, eligibility, and certification paperwork.
• Training and Credential Tracking : Keep a detailed calendar of employee training, certification expirations, and licensing renewals. Send reminders, follow up on completions, and update records accordingly.
• Data Entry and Office Support : Accurately enter and update data in spreadsheets and databases, prepare reports, and assist with general office tasks like filing, copying, and scheduling.
• Confidentiality and Communication : Handle sensitive information with discretion, prioritize tasks, meet deadlines, and communicate effectively with the Program Manager and team.

To succeed in this role, you’ll need:

• Required Skills and Abilities :
• Strong attention to detail and accuracy in data entry, filing, and report preparation.
• Proficiency with computer software, including email, word processing, spreadsheets, and document scanning.
• Multitasking and organizational skills to manage competing priorities and meet deadlines.
• Critical thinking and problem-solving abilities to identify discrepancies and seek guidance when needed.
• Professional judgment, confidentiality, and effective communication skills.
• Preferred Qualifications :
• Associate of Arts (AA) degree or higher.
• Background or degree in child development, early childhood education, or a related field is a plus.

At Higher Learning Academy, we are dedicated to fostering a collaborative and supportive environment for both our students and staff. Our team values professionalism, attention to detail, and a shared commitment to excellence in education. If you’re looking for a role where your organizational skills and administrative expertise can make a real difference, this is the opportunity for you.

If this sounds like the perfect fit for your skills and experience, we’d love to hear from you! Join Higher Learning Academy and become a vital part of our mission to provide exceptional educational experiences. Apply today to take the next step in your career!

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