Administrative Specialist IV - San Juan

Job Opportunities Search through your municipality's employment opportunities. Subscribe to job posting notifications to be automatically alerted of the latest career opportunities by clicking on the Notify Me® button. Pay Range: Range H-6, $25.09 - $32.91 per hour Benefits: Medical, Dental, Vision, Life, LTD, Holidays, Sick Leave, Vacation Leave, Air Ambulance. Benefits details are online at thislink . Reports to : Auditor San Juan County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

BASIC FUNCTION

This position’s primary duty is to provide administrative support for the Auditor and the Chief Deputy Auditor. Specific duties include: Assist Auditor with department management and program development, including assistance with the preparation of reports, budgets, and correspondence. Write and maintain procedures manuals. Assist with the preparation of contracts. Manage public records requests and records retention. Assist in Elections, particularly during election periods. Serve as Public Information Officer for the Auditors Office. Assist with the preparation and dissemination of press releases and other public outreach. Provide basic computer technical support to staff and coordinate higher-level information systems needs with county IT staff. Coordinate purchasing requirements for all divisions of the office. Perform some routine clerical work such as filing and mail runs. Position works independently under the general direction of the County Auditor.

MINIMUM QUALIFICATIONS

Bachelor’s degree and a minimum of three years administrative experience, or any combination of education and experience that demonstrates the ability to perform the essential job functions. Must possess excellent research, organizational and time management skills, including the ability to communicate clearly both orally and in writing with precision and attention to detail. Extensive computer skills are required, including familiarity with social media as an outreach tool, the ability to troubleshoot computer problems, and the ability to use and teach Microsoft Word, Excel, Outlook and PowerPoint. Familiarity with RCW and WAC, and/or experience with writing policies and procedures, are preferred.

• Provide primary administrative support to Auditor and Chief Deputy Auditor. Duties may include preparing reports, documents, spreadsheets, presentations and correspondence.
• Assist Auditor with department management and program development. Duties include the development and maintenance of departmental policies and procedures. May be called upon to research policies, laws, options, or anything else.
• Manage public records requests and records retention for the Auditor’s Office. Serve as the primary contact for departmental public records requests and ensure thorough and timely response. Must be familiar with relevant state records retention schedules and guidelines and ensure the department’s compliance with them. Develop policies to improve document management and to minimize use of paper.
• Assist as needed in Elections Office, particularly during election periods. Duties may include ballot processing, issuing replacement ballots, voter registration, signature verification, voter registration maintenance, and other duties as assigned.
• Serve as Public Information Officer for Auditor’s office, including the preparation and dissemination of press releases. Make use of print and online media to deliver appropriate messaging. Work with all divisions of the department to ensure that their messages are heard.

Provide basic computer technical support to staff and coordinate higher-level information systems needs with county IT staff. Teach staff how to maximize use of common office applications. Coordinate purchasing needs for all divisions of the office, assisting County purchasing agent as needed. Perform routine clerical tasks as requested, including filing, phone management, mail runs, etc. Plan and develop special events such as staff meetings and team building opportunities, as assigned by the Auditor. Coordinate special projects, as assigned by Auditor When asked, represent the department at meetings, public appearances, and in the department’s regular course of business. Back up the Chief Deputy Auditor in his or her absence. Other duties as assigned. Acting within the scope of his or her responsibilities, work as a public employee with courtesy and professionalism, adhering to the highest standard of ethics in accordance with RCW 42.52. The duties listed above are intended only as general illustrations of the various types of work that may be performed. Specific statements of duties not included does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Job descriptions are subject to change by the County as the needs of the County and requirements of the job change. #J-18808-Ljbffr County Officials