Secretary (OA)

Job Title

Secretary (OA)

Job Description

The core duties of this position include but are not limited to:

• Oversees all on-site office calls, emails, visitors, and correspondence.
• Maintains the Leadership member's calendar, scheduling meetings/appointments on own initiative.
• Reviews all correspondence for accuracy for Leadership member, determines any necessary action, routes, tracks, and follows up on requests.
• Exercises judgment as a buffer and liaison between member and other personnel based on written/unwritten office policy and practices.
• Coordinates conferences and meetings, develops agendas, and attends meetings and conferences.
• Prepares summaries, minutes, and follows up with meeting participants to ensure necessary actions are implemented in a timely fashion.
• Prepares and develops materials for formal letters, memorandum, and reports which requires knowledge of Departmental functions and procedures governing preparation of executive correspondence. Responsible for correct grammar, spelling, and format.
• Develops work processes for tracking and controlling large variety of correspondence for Service and reviews data collected with intent to determine trends for resolutions.
• Performs clerical duties for office support.
• Organizes and maintains office filing system and procures supplies and equipment.
• Maintains and secures sensitive and critical files both electronically and in paper files.

Work Schedule: Monday - Friday | 7:30 AM CST - 4:00 PM CST Telework: Ad Hoc Available Virtual: This is not a virtual position. Position Description/PD#: Secretary (OA) PD707100 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized