Clerical Assistant

Clerical Assistant

Recruitment/Posting Title - Clerical Assistant

Posting Number - 26TM0206

Department - Civil & Environmental Engineer

Overview - Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Posting Summary - Rutgers, The State University of New Jersey is seeking a Clerical Assistant for the School of Engineering. Under general guidance and direction, the Clerical Assistant performs a range of routine administrative, business and support tasks for the Rutgers DataCity Smart Mobility Testing Ground project funded by Middlesex County. The role focuses on maintaining efficient day-to-day operations and assisting permanent staff, researchers and students. Among the key duties of the position are the following:

• Performs data entry and updates/organizes project records such as technical reports, presentation slides, demo materials, training documentation, technical briefs, and other outreach materials.
• Provides general administrative support for staff and management.
• Responds to basic inquiries from staff, vendors and partners and coordination with business office and other units when necessary.
• Assists with administrative tracking and support of project expenses, and reporting, purchasing, expense reporting, and acquisitions related to Middlesex County and DataCity projects, including preparing purchase and reimbursement documents.
• Assists in maintaining calendars, coordinating project schedules and tracking deadlines and deliverables across Middlesex County and DataCity related projects.

FLSA - Nonexempt

Salary Details - $16 - $18/hourly

Offer Information - The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits - Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs

Position Status - Part Time

Working Hours - 19

Daily Work Shift

Work Arrangement - This position requires a fully on-site work arrangement.

Payroll Designation - PeopleSoft

Terms of Appointment - Temporary Staff Appointment - Hourly

Minimum Education and Experience - High School diploma or equivalent, and/or up to 4 years of relevant experience.

Posting Open Date - 05/20/2026

Posting Close Date - 05/30/2026

Open Until Filled - No

Special Instructions to Applicants

Regional Campus - Rutgers University-New Brunswick

Home Location Campus - Busch (RU-New Brunswick)

City - Piscataway

State - NJ

Location Details

Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address:

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a High School diploma or equivalent, and/or up to 4 years of relevant experience?
   • Yes
   • No