Contract and Compliance Specialist

Title Contract and Compliance Specialist Supervisor VP of Development Location Remote Salary Estimated at $81,270 - $90,300*; Based on experience Application Deadline July 11, 2026 Position Summary American Bird Conservancy (ABC) is a fast‑growing nonprofit dedicated to protecting birds and their habitats across the Americas. With a $35 million budget, about 40 % of which comes from federal and state government grants, ABC relies on subcontracting and subawarding of federal funds. The Contract and Compliance Specialist will serve as an internal resource to Conservation Programs, Development, and Finance teams, creating, managing, and tracking contracts, subcontracts, subawards, and procurement processes. The Specialist ensures all agreements align with legal, organizational, and donor requirements, strengthens internal systems, and promotes smooth workflow. Primary Duties Contract & Subcontract / Subaward Lifecycle Management Serve as a primary resource to staff throughout the contract/subcontract/subaward lifecycle—including drafting, review, execution, modifications, tracking, and closeout. Assist staff in selecting appropriate templates and draft new ones with ABC’s General Counsel when needed. Review priority and complex contracts, subcontracts, subawards, MOUs, NDAs, and related agreements to ensure compliance with ABC policies and federal, state, and donor requirements. Review funder agreements to identify flow‑down provisions and ensure their incorporation into downstream agreements. Occasionally interact directly with institutional funders to resolve contracting matters, in collaboration with Development. Assist staff in assessing risk factors. Maintain organized, auditable files and work with ABC’s database specialists to ensure accurate tracking of key dates, deliverables, compliance requirements, and payment schedules in the centralized finance and grant management system. Procurement & Due Diligence Oversight Serve as a resource to Project Managers during procurement processes for goods and services, providing guidance on bids, purchase documentation, vendor selection requirements, and subaward issuance. Provide visibility for staff into the contracting process, keep everyone on task, and advance necessary contracting steps. Support purchasing compliance by providing staff training and reinforcing internal policies and documentation standards. Compliance, Regulatory Monitoring & Templates Maintain working knowledge of federal regulations (including Uniform Guidance), state requirements, and public and private donor policies affecting subcontracts and subawards. Update and maintain subcontract and subaward templates in consultation with legal counsel to reflect regulatory or policy changes. Participate in relevant external trainings to stay current on regulatory knowledge. Support audit readiness by ensuring documentation standards are consistently applied. Perform related duties and special projects as assigned. Cross‑Functional Collaboration & Process Improvement Act as a liaison between Conservation Programs, Development, Finance, and external stakeholders to streamline workflow and improve effectiveness. Collaborate with Development and Finance to align contracts/subcontracts/subawards with approved budgets and payment structures. Provide training, guidance, and written materials to staff regarding contract, subaward, and procurement processes and best practices. Identify bottlenecks or inconsistencies in contracting and procurement processes and recommend improvements to strengthen transparency, efficiency, and compliance. Work with the VP of Operations and ABC’s General Counsel on any necessary contract reviews or revisions. Perform related duties and special projects as assigned. Benefits American Bird Conservancy fosters a mission‑driven, collaborative, and supportive workplace. ABC offers a strong benefits package, a 35‑hour work week, generous leave policies, and flexible, remote‑friendly work arrangements to support a healthy work‑life balance. Medical, dental, flexible spending accounts, and employer‑matched retirement savings. Paid vacation days (15 days annually, increasing to 20 after one year), paid holidays (US and ABC holidays), and sick leave. Lodging, meals, and transportation covered for work‑related travel away from home where applicable. Rental vehicle or personal mileage reimbursement where applicable. To Apply Please apply online at Paylocity. If you have any difficulties uploading your resume and cover letter, please send them as ONE document to View email address on click.appcast.io . Qualifications Bachelor’s degree and at least five (5) years’ experience in nonprofit contracts and particularly subcontracting and subawarding funds of federal origin, or a combination of relevant education, training, and experience. Experience with and knowledge of Federal and non‑Federal grant regulations, Uniform Guidance, and agreement terms and conditions. Experience with procurement processes (requests for bids, cost analyses, etc). Demonstrated experience reviewing and coordinating grants, contracts, MOUs, NDAs, and subaward agreements. Ability to navigate complex agreements efficiently and distill key requirements for program staff. Strong analytical skills and professional judgment. Experience managing multiple workflows and deadlines in a dynamic fast‑paced environment. Excellent organizational, written, and oral communication skills. Ability to collaborate across divisions and work with individuals at all levels of the organization. Proficiency with computers and software, including Excel; experience with NetSuite/PyanGo systems preferred. Ability to work independently, efficiently, and accurately while maintaining deadlines. Ability to maintain confidentiality of donor and organizational information. Strategic thinker with a systems‑oriented mindset. Experience working in conservation is considered a plus. Sense of humor appreciated. All remote and hybrid employees are required to have a stable and high‑speed internet service provider in place prior to beginning work for ABC. The ideal speeds are 30‑40 Mbps for downloads and 10‑15 Mbps for uploads. You may be required to use your personal cell phone to access ABC systems remotely. Authorized to work in the US or Permanent Resident. Occasional air and car travel may be required with this position. Background screening required. EEO and Diversity Statement * ABC aligns our compensation with local market rates to ensure internal equity and fairness across our distributed workforce. At American Bird Conservancy, we believe that a diversity of backgrounds, perspectives, and skills makes us more effective. We are committed to creating a respectful and inclusive work environment for all of our employees. As an equal opportunity employer, ABC is committed to ensuring that employees and applicants for employment have equal opportunities regardless of race, color, national origin, ancestry, sex, age, religion, physical or mental disability, medical condition, veteran status, marital status, pregnancy, sexual orientation, gender identity, gender expression, or any other factor unrelated to the requirements of the position. #J-18808-Ljbffr Stryker Corporation