Administrative Assistant

Shift and Time: 8:00 am - 5:00 pm, Monday through Friday

Entity: West River Striping

Summary:

• Manage incoming and outgoing correspondence, maintain organized filing systems, and monitor office supply inventory.
• Prepare, update, and file reports, spreadsheets, and compliance documentation.
• Provide administrative support to the Operations Manager and assist with assigned tasks.
• Respond to inquiries and coordinate communication with vendors.
• Maintain office organization and ensure all equipment is operational.
• Coordinate and place phone calls with contractors and engineers.
• Assist in developing and maintaining weekly work schedules.
• Complete and submit state-required paperwork, including certifications and proposed schedules.
• Track material inventory for active jobs and monitor available stock.
• Print project plans and distribute job notes to employees for upcoming work.
• Collect daily production reports (DPRs) and scale tickets, and submit them to the Department of Transportation (DOT) and engineers.

Qualifications, Knowledge, Skills, and Abilities: High school diploma or equivalent required; an associate degree is a plus.

Experience and Skills Required:

• 2+ years of administrative or office support experience is preferred, preferably in the construction or pavement marking industries.
• Familiarity with office management systems and basic accounting principles.
• Strong communication and proficiency in Microsoft Office Suite.
• Excellent organization and attention to detail.
• Manage multiple deadlines and maintain confidentiality.
• Work both independently and collaboratively.

Safety is #1 at DFC: Our expectation is that every employee: 1) strictly follows safety policies, rules, and safe work methods. 2) Promptly corrects or reports safety hazards or unsafe conditions. 3) Promptly reports injuries for diagnosis and treatment. 4) Makes regular suggestions for safety process improvements to support continuous improvement in safety.

Benefits:

• Health Insurance : Comprehensive medical, dental, and vision plans.
• Retirement Plans : 401(k) with company match.
• Paid Time Off : Paid vacation days and six company-paid holidays.
• Additional Compensation : Profit sharing or annual bonus plans.
• Other Benefits : Employee assistance program.

DFC Company (Dakota Fence, 3D Specialties, Sign Solutions USA, Dakota Playground, Park & Play USA, Town & Country Fence, Dakota Unlimited, West River Striping, SAAFE/Stadium Steve, DFC Property Management) is a growing specialty contractor primarily involved in residential/commercial fence, highway guardrail, fabrication, and commercial playground construction, bleacher installation, as well as traffic control services and pavement marking. We provide services to homeowners, commercial businesses, and government entities. Our dedicated employees (our "Blue Family") work from seven branches throughout North Dakota & Minnesota and primarily service the surrounding five state area, with a wider retail presence through our national sign manufacturing and distribution businesses. As an employer of choice in the areas of our branches, we invest in our people, our equipment, and our facilities to offer our Blue Family team members a great working environment and career while delivering the best possible value to our customers. EOE-Disabled/Vets