Planning Manager

Your Opportunity

Stantec's Government Services Team is seeking an experienced Planning Manager to assist the Director, National Client Programs (DNCLP) in coordinating business development efforts across Client Working Groups and Practice Areas. The Planning Manager will assist with development of periodic reporting on business development activities and account planning and support the positioning, pursuit, development, and submission of proposals to the US Department of Defense and other US federal agencies.

Responsibilities include workload planning and prioritization of marketing and business development support personnel in conducting research and intelligence gathering for potential pursuits; development of strategy for proposals and interviews; as well as writing and producing statements of qualifications, proposals, and interview presentations. The optimal candidate will have superior writing capabilities, a strong design sensibility, excellent management and organizational skills, and the ability to structure complex information and content into effective storytelling, regardless of the medium.

The position requires team collaboration, hands on attention to details, creativity, strategic thinking, and the ability to deliver high quality work products in a fast paced, deadline driven environment.

Your Key Responsibilities

• Lead and mentor less experienced proposal managers and marketing specialists and collaborate with larger team of marketing specialists and proposal managers

• Assist DNCPL and Director of Business Development and Strategy with cross-leveling of resources, organization, and prioritization of foreseeable/projected and day-to-day proposal workload

• Be a key player in document development, overseeing creation of persuasive text, and graphics and taking on key writing responsibilities

• Maintain strong working relationships with technical staff and senior leadership to ensure proposal input is accurate, compelling, and timely

• Define proposal structure and organization per RFP/RFQ instructions to develop responsive writing outlines, input requirements, and templates

• Be a full participant in the writing of project descriptions, personnel qualifications, description of management planning and quality control measures and other components of a typical RFQ/RFP

• Coordinate development of and communicate schedules for proposal completion

• Fully understand RFP/RFQ instructions as to all supplemental forms/requirements that must be completed

• Support development of subcontractor teaming agreements and relationships

• Craft and organize data calls to subcontractors

• Track and communicate RFQ/RFP amendments with proposal writing team

• Edit and rewrite proposal sections to achieve a concise, coherent message

• Assist with Deltek Capture Management opportunities and associated reporting

• Assist DNCPL and Client and Practice Leads and marketing administrator with organization of data, development of presentations, graphics, and compelling text for statements of qualifications, RFIs, and account planning and reporting

Your Capabilities and Credentials

• Strong organizational skills and the ability to prioritize and self-schedule

• Must be deadline oriented

• Must be articulate and exhibit high energy, enthusiasm, positive attitude, and confidence

• Ability to work and communicate effectively with diverse technical staff and teaming partners

• Strong sense of teamwork and collaborative document development

• Ability to give clear, concise directions and organize large volumes of information

• Strong commitment to quality and ongoing process improvement

• Strong proficiency in writing, editing, proofreading, and layout skills

• Proficiency in use and application of Microsoft Office applications. Adobe InDesign, Adobe Photoshop, and Deltek Capture Management a plus

• Ability to manage multiple concurrent proposal assignments

• Exceptional written and verbal communication and collaboration skills

• Strong interpersonal and customer service skills

• Demonstrated ability to communicate and interact effectively with all levels of personnel, including Principals, management staff, and support staff

Education and Experience

• Bachelor's degree in English/Communications/Journalism/Marketing preferred

• Fifteen or more years of relevant professional experience writing proposals in response to DOD/federal government RFQ/RFPs in the architecture/engineering and environmental consulting services industry

• Experience in strategic proposal management and production (up-front planning, win strategy development, proposal design, and review teams) in a fast-paced environment

• Experience managing teams of people with demonstrated ability to coach, mentor, and provide constructive criticism in a team setting as well as one-on-one

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best. #StayInquisitive

Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements

Primary Location: United States | FL | Jacksonville

Organization: 2374 EnvSvcs-US Government Services-Jacksonville FL

Employee Status: Regular

Business Justification: Replacement

Travel: No

Schedule: Full time

Job Posting: 10/10/2025 03:10:23

Req ID: 1002619

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.