Administrative Coordinator

Administrative Coordinator

At Diverzify+ and our Family of Brands, our Administrative Coordinator is responsible for ensuring efficient office operations by managing workflows, improving systems and procedures, handling supplies and budgets, supporting meetings and communications, resolving administrative issues, coordinating with technical and delivery services, and completing various clerical and project-based tasks. They also support reporting, maintain records, and ensure alignment with management goals while fostering strong relationships with staff and clients.

Responsibilities include maintaining workflow by analyzing processes, reducing costs, and developing reporting procedures. Creating and revising systems by evaluating practices, software use, and implementing changes. Managing office supplies, vendor payments, facility needs, and administrative expenses. Coordinating with tech support for office equipment and handling courier/FedEx shipments. Scheduling meetings, answering phones, maintaining records, preparing agendas, and archiving notes. Assisting with reports, presentations, mail, and delivery processing. Resolving admin issues by analyzing data, identifying solutions, and communicating effectively. Building rapport with customers, managers, and staff by improving services and solving workflow issues. Overseeing admin productivity and ensuring alignment with management goals. Maintaining operational continuity by documenting actions, identifying irregularities, and addressing needs. Completing tasks like filing, scanning contracts, and processing submittals and closeouts. Supporting department goals by completing related tasks and projects as needed.

Qualifications include a high school diploma or GED required, and familiarity with Microsoft 365 products. Preferred qualifications include 2+ years working in an administrative role.

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.