Legal Office Administrator

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Hanson Baker is looking for a motivated, detail-oriented individual with good organizational and communication skills, both oral and written, to act as Office Administrator. This is a full time, on-site position. Candidates must have strong ethics and integrity, and be a team player. Previous experience with law firms or other professional service providers is a plus. The Office Administrator will oversee all in-house and outsourced services, as well as managing office maintenance, basic HR functions, billing processes, and accounts receivable/accounts payable.

Job duties will include, among other things:

(1) Managing day-to-day operations of the office;

(2) Initiating new employee intake, employee status change, and employee departure processes

(3) Monitoring employee attendance, vacation, and sick leave, and other absences from the office, and approval of timecards

(4) Accounting supervision, including invoicing, check requests, vendor expense review and processing, client deposits, bank reconciliations, IOLTA/Trust accounting, online banking

(5) Managing office workload

(6) Coordinating general office services and maintenance with building management

(7) Developing and managing office operational budgets

(8) Performing other administrative duties as assigned

(9) Supporting Shareholders in developing and implementing operating procedures

Job qualifications include prior bookkeeping experience with Tabs or similar accounting software, MS Office, including strong skills in Excel, and an associate's degree in accounting, business, or other relevant field.

Hanson Baker is an at-will employer. We offer competitive wages and benefits based on current market rates and experience. Interested applicants should submit a résumé, cover letter and transcript(s) of college and/or secondary education. No calls please. All inquiries are confidential.

Job Type: Full-time

Pay: $70,000.00 - $120,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person