Executive Assistant

Executive Assistant | Redwood City, CA | Legal Support | Hybrid 4/1 A prestigious global law firm known for its collaborative culture, international reach, and growth-oriented mindset is seeking an experienced Executive Assistant to support a Regional Managing Partner and a senior Litigation Partner. This is a high-visibility role within a fast-paced legal environment, requiring a proactive, detail-oriented professional who thrives in supporting senior fee earners and managing complex, client-facing priorities. The ideal candidate has strong legal or professional services experience, exceptional organizational skills, and the ability to operate with discretion, urgency, and professionalism in a demanding environment. Litigation experience is strongly preferred, though strong corporate legal EA backgrounds will also be considered.What You'll DoProvide high-level executive support to a Regional Managing Partner and Litigation Partner, including complex calendar management and daily prioritization of competing demandsManage proactive diary coordination, ensuring all meetings are fully prepared with required documentation and contextLiaise directly with clients and their support teams to coordinate meetings, visits, and communicationsPrepare, proofread, and edit legal and business documents, ensuring accuracy, formatting consistency, and high-quality presentationMaintain a strong understanding of internal systems, workflows, and compliance requirementsProvide general administrative support including scanning, printing, photocopying, and document managementCoordinate travel arrangements, itineraries, and expense submissions for assigned fee earnersSupport billing processes, including editing narratives, preparing client bills, and coordinating with revenue teamsAssist with business development efforts, including pitch materials, presentations, CV updates, and client outreach trackingSupport client events and broader marketing/business development initiatives as neededEnsure consistent phone coverage and professional communication on behalf of fee earnersAssist with special projects and provide flexible support across competing priorities, including occasional extended hours when requiredWhat We're Looking For3-5+ years of experience in a legal or professional services Executive Assistant roleLitigation law firm experience strongly preferred; corporate legal experience will also be consideredBachelor's degree or equivalent experience requiredAdvanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)Strong written and verbal communication skills with the ability to interact confidently with clients and senior stakeholdersExceptional organizational skills with strong attention to detail and accuracyProven ability to manage multiple priorities in a fast-paced, deadline-driven environmentHigh level of discretion and professionalism when handling confidential informationStrong interpersonal skills with the ability to build trusted relationships across teams and clientsProactive, self-directed approach with strong problem-solving abilitiesComfortable working in a highly collaborative, team-oriented environmentFlexible and adaptable, with willingness to support outside standard business hours when neededCompensation$100,000 - $125,000, based on experience.You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting /home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance