Executive Assistant
California People Search
AI-Forward Executive Assistant to the Co-Founder & CEO
A fast-growing, AI-forward technology company is seeking an experienced Executive Assistant to support the Co-Founder & CEO in a high-impact, high-visibility role. This opportunity is ideal for someone who thrives in fast-paced environments, enjoys solving complex operational challenges, and is excited about using AI tools to improve executive workflows and productivity.
Responsibilities
- Manage complex calendars, scheduling, and executive communications
- Coordinate domestic and international travel arrangements
- Monitor and prioritize executive inboxes
- Prepare meeting materials, follow-ups, and action items
- Support executive meetings, offsites, and special projects
- Handle confidential information with discretion and professionalism
- Utilize AI tools such as ChatGPT, Claude, Gemini, or similar platforms to improve workflow efficiency
Qualifications
- 48+ years of Executive Assistant experience supporting senior executives, founders, or CEOs
- Experience in fast-paced startup, technology, VC, PE, or high-growth environments
- Strong organizational, communication, and problem-solving skills
- Experience managing complex travel and multi-time-zone scheduling
- Proficiency with Google Workspace and/or Microsoft Office
- Comfortable working flexible hours aligned with U.S. time zones
- Interest or experience in AI tools and automation is highly preferred
Why Join?
- Work directly with a visionary executive team
- High-growth environment with strong career development opportunities
- Exposure to AI-enhanced executive operations and automation
- Collaborative, fast-paced, and innovative culture
If you are a proactive and tech-savvy Executive Assistant looking for a high-impact opportunity, wed love to hear from you.
Vacancy posted 4 days ago
Similar jobs that could be interesting for youBased on the Executive Assistant in Belmont, CA vacancy
$120.75k - $149.5k
...Executive Assistant San Mateo, CA About Us Beast Industries is a multifaceted media and entertainment company founded by Jimmy Donaldson, popularly known as MrBeast, the most watched person in the world. Renowned for revolutionizing digital content creation, Beast...SuggestedWork at officeRelocation packageFlexible hoursMrBeast
San Mateo, CA3 hours ago- ...SF Bay Area or Los Angeles A highly private principal is seeking an Executive Personal Assistant who can be based in either the San Francisco Bay Area or Los Angeles. This role provides hands-on support across the principal’s private residences, household systems,...Suggested
Truex Métier
San Mateo, CA3 days ago $140k - $160k
...founded by veterans of Meta PyTorch and Google Vertex AI. We are seeking a highly organized, proactive, and detail‑oriented Executive Assistant (EA) to our senior leadership team. The ideal candidate will be a master at multitasking, communication, and discretion, with...SuggestedFireworks AI
San Mateo, CA3 days ago- ...Executive Assistant to CEO | San Francisco | $140160K This role isnt for everyone. Were looking for someone ready to commit fullyworking in the office five days a week until 7:30 PM and remotely on Saturdaysto support a CEO operating at full velocity. If you thrive...SuggestedWork at officeRemote work
Alison Brown Placement Specialists, LLC
Belmont, CA3 days ago $120 per hour
...Our client, a leading enterprise software and artificial intelligence company, is seeking a highly experienced Executive Assistant to support its CEO in a fast-paced, high-performance environment. The ideal candidate is proactive, exceptionally organized, and experienced...SuggestedPermanent employmentTemporary workCareer Group
Redwood City, CA4 days ago$100k - $150k
...About The Role We’re looking for an Executive Assistant to provide dedicated support to our Chief Executive Officer, assisting with CEO priorities, event planning, and executive coordination efforts. You’ll act as an extension of the leadership team you support, ensuring...3 days per weekhackajob
Redwood City, CA3 days ago- ...Executive Assistant Netomi is the leading agentic AI platform for enterprise customer experience. We work with the largest global brands like Delta Airlines, MetLife, MGM, United, and others to enable agentic automation at scale across the entire customer journey. Our...Flexible hoursShift work
netomi
San Mateo, CA4 days ago $95k - $120k
...being an anti-ism workplace and embedding diversity, equity, and inclusion throughout our business. Job Summary The Executive Assistant supports Insidesources success by elevating the CEOs effectiveness and day-to-day operations. This highly visible position...Work at officeFlexible hoursInside Source
San Mateo, CA19 hours ago$78.4k - $121.5k
...– to you, to your community, and to the world. Progress starts with you. Job Description We are seeking a highly experienced Executive Assistant to provide proactive and strategic administrative support to Vice Presidents (VPs) of Corporate IT. This role requires exceptional...For contractorsWork experience placementWork at officeLocal areaFlexible hoursVisa
Foster, CA8 days ago$105k - $116k
...contributions that every member of our team makes daily. WHAT YOULL DO We are seeking a highly organized and proactive Executive Assistant to support the Executive Leadership Team at a.k.a. Brands while also assisting with investor relations and corporate...Work at officeRemote worka.k.a. Brands
Redwood City, CA1 day ago- ...Executive Assistant We are seeking a highly organized, proactive, and discreet Executive Assistant to support senior leadership for a long-standing client within a family office environment. This role requires exceptional judgment, attention to detail, and the ability...Work at officeLocal areaRelocationFlexible hours
DM Estate Staffing
Redwood City, CA4 days ago $75k - $105k
...Executive Assistant San Mateo, CA (Hybrid) Eve is redefining legal technology for plaintiff law firms, and we're building the team that will take us there. We help firms handle more cases, recover more for clients, and grow with AI that works across every stage of...Temporary workWork at officeLocal areaFlexible hours3 days per weekEVE Inc
San Mateo, CA2 hours ago$100k - $125k
...Executive Assistant | Redwood City, CA | Legal Support | Hybrid 4/1 A prestigious global law firm known for its collaborative culture, international reach, and growth-oriented mindset is seeking an experienced Executive Assistant to support a Regional Managing Partner...Work at officeFlexible hoursCareer Group
Redwood City, CA2 days ago- ...LOCAL CANDIDATES ONLY - HYBRID ROLES IN SAN MATEO, CA Hello Looking for an Executive Assistant to support our Chief Information Officer and his leadership team, including the VPs of Applications, Strategy & Operations, and Infrastructure Engineering. This is a...Local area2 days per week
Motion Recruitment
San Mateo, CA2 days ago - ...Executive Assistant to the General Manager Boutique Hospitality | Onsite - SF We’re partnering with a boutique, hospitality-driven hotel seeking a polished and proactive Executive Assistant to support the General Manager. This is a highly visible role at the heart...Local area
LHH
San Mateo, CA2 days ago $140k - $200k
...Executive Assistant Cowboy Space Corp. is building the infrastructure to power and connect the orbital economy. Our satellites operate in Low Earth Orbit to collect sunlight and enable a new class of capabilities—from powering on-orbit compute, to transmitting energy...Permanent employmentWork at officeLocal areaRelocation packageCowboy Space Corporation
San Carlos, CA2 days ago$200k
...A well-established, well-funded technology company founded by one of the most recognized executives in the industry is seeking an elite Executive Assistant to support its CEO. This is a high-reward opportunity for someone who operates at the very top of the profession...Work at officeAlison Brown Placement Specialists, LLC
San Mateo, CA1 day ago- ...Senior Executive AssistantRole DetailsWork Location: Onsite in Palo Alto and San FranciscoSchedule: Monday-Friday, core hours generally... ...organized, detail-oriented, and tech-savvy Senior Executive Assistant to support a senior Communications executive and provide coordination...Contract workWork at officeMonday to FridayShift work
Matchpointe Group
San Mateo, CA1 day ago - ...steward of the founders' calendarsmanaging complex scheduling, protecting time for the highest-impact meetings, coordinating travel and executive engagements, and making sure nothing slips through the cracks. We move fast. Important meetings come up last minute, schedules...Work at officeShift work
Generalist AI, Inc
San Mateo, CA2 days ago $84k - $126k
...feel valued, you’re empowered to do your best work. Job Summary We are seeking a highly organized, proactive, and resourceful Executive Assistant to support the SVP of Go to Market Operations. This role requires exceptional attention to detail, strong communication...Full timeWork at officeEquinix
Redwood City, CA19 hours ago- ...Executive Assistant – Full Time Location: San Mateo (Hybrid) Overview We are seeking an experienced Executive Assistant (EA) to provide high-level strategic and administrative support in a fast-paced, client-focused environment. This role requires a proactive...Full time
HIKINEX
San Mateo, CA4 days ago - ...role for someone who wants to operate at the intersection of executive support, workplace operations, and strategic coordination. Reporting... ...without friction. You’ll wear three hats. As an Executive Assistant you’ll own complex calendars, travel, and meeting preparation...Work at officeShift work
Archetype AI
San Mateo, CA3 days ago $75k - $85k
...someone who is exceptionally organized, naturally anticipates what’s next, and is fluent with modern AI tools. As the CEO’s Executive Assistant, you’ll be the operational backbone behind a fast-moving founder — building the systems that keep their time, priorities, and...InternshipShift workBrain Technologies, Inc.
San Mateo, CA3 days ago$25 - $30 per hour
...Job Description Job Description Part-Time Administrative / Executive Assistant Real Estate Management Company San Mateo, CA We are a well-established real estate management company in San Mateo seeking a reliable and detail-oriented Part-Time Administrative...Hourly payPart timeWork at officeLocal areaFlexible hoursUS Real Estate Investments LLC
San Mateo, CA5 days ago- ...Executive And Personal Assistant At Dyneti, we believe digital payments should be seamless and secure. That's why we built DyScan, a software library that allows digital merchants to prevent fraud and improve conversion by taking a photo of a credit card. Dyneti...
- ...PM/Executive Assistant Location: Foster City, CA - Hybrid (3 days per week onsite) Duration: 6 Months Contract We are looking for a PM/Executive Assistant resource supporting the Vice President & Head of Global Medical Affairs Oncology (GMAO). This resource will...Contract workWork at officeLocal area3 days per week
$84k - $126k
...Executive Assistant Equinix is the world's digital infrastructure company, shortening the path to connectivity to enable the innovations that enrich our work, life and planet. A place where bold ideas are welcomed, human connection is valued, and everyone has the...Full timeWork at office$40 - $42 per hour
...Executive Assistant Primary Skills: Scheduling (Expert), Administration (Advanced), Prioritization (Advance), Discretion (Expert), Collaboration (Advanced) Contract Type: W2 Only Duration: 6+ months Location: Redwood City, CA Pay Range: $40 - $42 per hour on W2 Job...Hourly payContract work$135k
...strategic, and driven individual with exceptional communication skills and organizational abilities to join our team as an executive personal assistant to a busy tech founder with a young family. About the Role This role will report to and work closely with...Full timeFor contractorsWork at officeLocal areaRemote workMonday to FridayWeekend workPrivate Household
San Mateo, CA3 days ago- ...continued growth. The London headquarters currently consists of an experienced investment and operations team, including Executive Assistants and lifestyle support professionals. The San Francisco office will initially serve as a satellite office before transitioning...Permanent employmentWork at officeFlexible hours
3 Bridge Networks
San Mateo, CA19 hours ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Executive Assistant. Be the first to apply!
Related searches
- remote executive assistant (part-time) Belmont, CA
- executive assistant - work from home: remote Belmont, CA
- executive director assisted living facility
- freelance executive assistant
- creative executive assistant
- executive assistant ii
- executive assistant to the head coach
- executive assistant to general manager
- executive assistant internal audit
- office administrator executive assistant