Administrative Assistant

Administrative Assistant

$20/hr Monday-Friday

Primary Function:

Support the Church Business Manager in a variety of clerical and administrative functions. This includes primary ownership of specific systems and processes, as well as supporting special projects as needed and/or as assigned. This position reports administratively to the

Key Responsibilities:

• Weekly data entry of donations and deposits, and balancing the entries
• Payments of invoices and ministry requisitions
• Purchasing and ordering of office supplies, janitorial supplies, hospitality items, equipment, and educational supplies
• Maintain accurate church membership database (add/delete members, address changes, etc.)
• Generate reports from the church membership database
• Maintain records of individual contributions
• General administrative support of the Church Business Manager (i.e., typing correspondence, answering telephones, calling vendors for service needs, and responding to inquiries)
• Sending communications to the membership, vendors, donors, etc.

Additional Responsibilities:

• OMice systems support and special communications (i.e., telephone, computer, website, etc.)
• Financial processes
  • Prepare and distribute annual contribution statements
  • Request W9 forms from vendors and enter data on the system
  • Prepare and distribute IRS 1099 forms
  • Generate special reports (monthly/weekly financial reports)
• General support
  • Mail distribution
  • Update mailing list for contribution envelopes
  • Backup telephone support
  • Prepare certificates and church resolutions (members, baptisms, deaths)
  • Assistance with announcements, bulletins, and programs as needed
  • Support major ministry projects and events
  • Inventory control
  • Other duties as assigned