Administrative Coordinator - Jupiter, FL

Lab Admin Coordinator II Classification Minimum Requirements: High school diploma or equivalent and three years of relevant experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience. Responsibilities Assist with grant preparation and submission (training provided) and manage grant-related activities with the Office of Sponsored Programs, including maintaining biosketches, regulatory approvals, and ensuring PMCID compliance. Maintain the principal investigator’s calendar, organize tele/video conferences, and schedule meetings across multiple locations and time zones. Coordinate lab support, including purchase orders, payroll timesheets, IT services, facilities maintenance, and Environmental Health and Safety training. Plan recruitment and onboarding for new hires, arranging travel and accommodations, and coordinating with Human Resources and the International Office for visa requirements. Arrange and manage travel for the PI to scientific meetings, both domestic and international, and follow up on reimbursements. Coordinate logistics for guest speaker events and institute-wide seminars, handling room booking, travel, agenda creation, budgeting, catering, and reimbursements. Perform other duties as assigned. Salary Commensurate with experience. Qualifications High school diploma or equivalent and three years of relevant experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience. Additional Information Application review will begin July 8, 2026. This position is open until filled and is a time‑limited position. Equal Opportunity Statement The University of Florida is a member of the State University System of Florida and an Equal Opportunity Employer. All qualified applicants will receive consideration for employment based on merit. This position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. Accommodation Statement If an accommodation due to a disability is needed to apply for this position, please call View phone number on click.appcast.io or the Florida Relay System at View phone number on click.appcast.io (TDD) or visit Accessibility at UF. Health Assessment Required No. #J-18808-Ljbffr University of Florida - Chemical Engineering Masters Program