Administrative Clerk

Administrative ClerkIt is our policy to provide equal employment opportunities and will not unlawfully consider any factors of race, religion, age, creed, national origin, gender, disability, veteran or military status, genetic information, or any and all other unlawful biases regarding federal, state or local laws with regard to workers or applicants.Job Title: Administrative ClerkPosition Type: Non-exemptDepartment/Group: AdministrationReports To: AdministratorStatus: Part Time - 7:00am to 11:00amJob Summary: The position is responsible for supporting administrative operations by performing clerical tasks, coordinating office procedures, and assisting with admissions and billing processes.Duties and Responsibilities:Coordinate front office procedures with other departments as necessary.Assist Business Office with daily census and disseminate to appropriate managers by 10:00 a.m. every workday.Answer door, handle phone calls, and distribute mail.Forward invoices to appropriate department managers for verification and approval.Assist with coding invoices with appropriate chart of accounting numbers.Support the Administrator with additional duties as assigned.Follow all safety procedures and regulations.Organize, coordinate, and prioritize workload.Maintain professional dress code and grooming standards.Position Requirements - Qualifications and Education Requirements:High school diploma or equivalentTraining in word processing and document management softwarePrevious experience in a secretarial roleSkills and Job Requirements:Proficiency in English language skillsBasic bookkeeping knowledgeProficiency in Microsoft Office and Windows-based programsTyping speed of 60 wpmStrong organizational and time management skillsExcellent communication and interpersonal skillsPhysical Demands:Ability to operate office equipment such as printers, copiers, and fax machinesAbility to sit for extended periodsWork Environment:General office environmentInteraction with staff and visitorsLocation: Marycrest ManorAbout the Organization: The Carmelite Sisters of the Most Sacred Heart of Los Angeles celebrate 90 years of service to the Los Angeles Archdiocese through apostolic works in health care, education and spiritual retreats.