Finance & Compliance Assistant

Finance & Compliance Assistant

Location: Houston, TX

Ellaway Blues Consulting is a people-first staffing and recruitment firm supporting clients across the energy, power, utilities, manufacturing, infrastructure, and industrial sectors. As we continue to grow, we are looking for a highly organized and detail-oriented Finance & Compliance Assistant to support our contractor payroll, invoicing, compliance, and back-office operations.

This is an excellent opportunity for someone who enjoys working in a fast-paced environment and wants to play a key role in supporting both our internal team and our contract workforce.

Position Summary

The Finance & Compliance Assistant will be responsible for supporting payroll processing, client invoicing, contractor onboarding and compliance, accounts receivable follow-up, and general administrative functions. This individual will work closely with operations, recruiters, contractors, clients, and leadership to ensure a smooth and efficient process from onboarding through invoicing and payroll.

Experience within the staffing, recruiting, or workforce solutions industry is highly preferred.

Key Responsibilities

Payroll & Contractor Support

• Process weekly contractor payroll and timesheets.
• Review and validate submitted timesheets for accuracy.
• Assist contractors with payroll, onboarding, and employment-related inquiries.
• Coordinate with payroll providers and internal stakeholders to resolve issues.
• Maintain accurate contractor records and documentation.

Invoicing & Accounts Receivable

• Generate and distribute client invoices.
• Reconcile approved timesheets against billing records.
• Monitor outstanding invoices and assist with collections efforts.
• Work directly with client AP departments to resolve billing discrepancies.
• Maintain accurate invoice tracking and reporting.

Compliance & Onboarding

• Manage contractor onboarding documentation.
• Ensure I-9, E-Verify, background checks, drug screens, and other compliance requirements are completed.
• Track insurance certificates, licenses, certifications, and client-specific requirements.
• Maintain compliance records within company systems.
• Support audits and compliance reviews as needed.

Administrative & Operations Support

• Assist leadership with reporting and operational projects.
• Maintain accurate records within ATS, CRM, and payroll systems.
• Support process improvements and documentation efforts.
• Provide general administrative support to the operations team.

Qualifications

• 2+ years of experience in payroll, invoicing, compliance, accounting, staffing operations, or administrative support.
• Experience within staffing, recruiting, workforce solutions, or contractor payroll environments strongly preferred.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and deadlines simultaneously.
• Excellent communication and customer service skills.
• Proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications.
• Experience with payroll systems, ATS platforms, or CRM systems is a plus.

What We're Looking For

The ideal candidate is someone who is proactive, dependable, detail-oriented, and enjoys supporting both people and processes. They should be comfortable communicating with contractors, clients, and internal teams while ensuring payroll, invoicing, and compliance activities are completed accurately and on time.

At Ellaway Blues Consulting, we believe in putting people before profit. We're looking for someone who shares that mindset and wants to help us continue building an exceptional experience for our clients, contractors, and team members.