Entry Level Accounting Clerk

Join a mission-driven nonprofit organization where financial accuracy supports meaningful community impact. Enjoy a collaborative environment, diverse responsibilities, and the opportunity to contribute to programs that make a difference every day.

Primary Services is actively recruiting for an Entry Level Accounting Clerk on behalf of a large and respected nonprofit organization. This position plays a key role in supporting financial operations, grant compliance, payroll administration, and day-to-day accounting. The Entry Level Accounting Clerk will work closely with finance leadership and program stakeholders to ensure financial transactions are processed accurately and in accordance with organizational policies and funding requirements.

Responsibilities

• Process vendor invoices, employee reimbursement requests, and check requests.
• Verify supporting documentation and required approvals before payment processing.
• Prepare and distribute checks, ACH payments, and electronic payments.
• Maintain vendor records, W-9 documentation, and payment files.
• Monitor outstanding payables and assist with year-end 1099 preparation.
• Record grant reimbursements, donations, program revenue, and other receipts.
• Assist with invoicing, contract billing, and collection of outstanding receivables.
• Prepare and reconcile bank deposits and financial transactions.
• Maintain financial documentation supporting federal, state, local, and private grants.
• Track expenditures by funding source and budget category.
• Assist with grant reimbursement requests, drawdowns, and compliance reporting.
• Support payroll processing, timesheet verification, and payroll record maintenance.
• Maintain payroll allocation schedules for grant-funded positions.
• Enter accounting transactions into the accounting system and maintain financial records.
• Assist with monthly financial close activities and account reconciliations.
• Prepare documentation for audits, monitoring visits, and financial reviews.
• Support financial reporting and budget-to-actual analysis.
• Respond to financial inquiries from staff, vendors, and funding partners.
• Participate in finance meetings, training sessions, and special projects.

Qualifications

• Associate degree in Accounting, Finance, Business Administration, or a related field preferred.
• Equivalent combination of education and relevant work experience considered.
• Minimum of 2 years of accounting, bookkeeping, payroll, or finance experience.
• Experience working in a nonprofit environment preferred.
• Experience supporting grant-funded programs or government contracts is highly desirable.
• Knowledge of nonprofit accounting principles and practices.
• Understanding of grant compliance and reimbursement-based funding models preferred.
• Proficiency with Microsoft Excel, Word, and Outlook.
• Experience using QuickBooks.
• Experience processing accounts payable and accounts receivable transactions.
• Experience supporting payroll administration and payroll reconciliations.
• Ability to maintain accurate financial records and supporting documentation.
• Strong analytical skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Ability to maintain confidentiality while handling sensitive financial information.