Service Coordinator

Aftermarket Service CoordinatorThis position is responsible for providing the coordination backbone for the Aftermarket Department. Through regular interface with Field Team employees and internal stakeholders the Service Coordinator ensures corporate policies are adhered to, communicates and coordinates needed information and provides the initial point of contact for Service Customers.Key Job Responsibilities:Maintain the Excel based service tools and their interface with ERP and Autodesk SoftwareCoordinate planning and billing of all service work: warranty, project support and service jobsAssist with tracking and quality assurance of all service-related information, such as time sheet, daily report submittal, and JHA's to ensure all appropriate records are maintained within TASCoordinate Visa and Passport information for traveling Field Engineers, interfacing and communicating with Legal and HR when necessaryCoordinate site safety and security compliance training and screening for Field EngineersMaintain on-call list and implement notification for field personnelCoordinate some travel arrangements when support is requiredTaking service inquiry calls from customers or clientsAct as first point of contact for customer service, assessing needs and escalating appropriatelyAssist with maintaining the schedule of planned and anticipated field service needs to ensure gaps are identified as soon as possible and clients' needs are met in a timely mannerOpen and close Service Jobs in LNAssist with ordering and shipping of parts in coordination with the Parts CoordinatorAny other duties as assigned by TAS.Job Skills:Excellent communication, organizational and time management skillsMust be self-motivated and have the ability to handle multiple and shifting prioritiesAbility to work independentlyProficient in MS Office, MS Project, and database usage.Strong Microsoft Excel Skills including use of pivot tables, macros, data validation, and conditional formattingEducation & Training:Associate's degree in business administration or accounting program desired.A substitution of military leadership and/or work experience will be considered in lieu of an associate's degree.Minimum Requirements:3-5 years in the parts distribution industry1-3 years experience in office administrationPreferred Requirements:HVAC Service Dispatch ExperiencePhysical Requirements/Work Environment:Position is at least 80% to 95% at a desk working with computer. Ability to exert up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Performs other physical activities including use of fingers, sitting, stooping, bending, crouching, talking, hearing, and performing repetitive motions. Visual acuity requirements include color, depth perception and field of vision necessary to prepare and analyze data and figures, operate a computer terminal, and conduct extensive reading. The incumbent will be subject to inside environmental conditions.Company Overview:Join a team driven to excel in all that we do! When you join TAS, you join a Houston-headquartered company that is part of a large Houston-headquartered publicly traded company, Comfort Systems USA, with a solid reputation built on outstanding value, integrity, and customer focus. We offer our customers and employees the best of both worlds: a small company feel with the resources, talent, process, and international reach of a large company.TAS delivers innovative packaged modular systems that are engineered and manufactured in one of our Houston, TX facilities and utilized in data centers, power, and commercial/industrial utility system applications. TAS has successfully delivered and commissioned over 520 packages to over 33 countries. The company is headquartered in Houston, TX and has five ISO 9001 certified manufacturing facilities in Houston, encompassing 1.2m sq. feet with proximity to major shipping ports and interstate highways. TAS manages all logistics and transportation facilitating accelerated construction at customer's facilities.TAS' fastest growing business is the data center market. By applying deep expertise in cooling, thermodynamics, and power, TAS has developed an entire product line that revolutionizes data center delivery.With our tremendous market potential, advanced technological systems, entrepreneurial culture as well as a talented and productive workforce, we continue to set and exceed aggressive market penetration and financial goals.Important Notice: TAS has a tobacco-free workplace policy, under which individuals are not allowed to smoke or use tobacco or nicotine products on the TAS premises, while conducting TAS business off premises or take "smoking" breaks during working hours. "smoking" and "tobacco or nicotine products" includes, but is not limited to, product such as cigarettes, e-cigarettes, cigars, pipes, vaping, all forms of smokeless tobacco (chewing tobacco, snuff, dip) and clove cigarettes