ADMINISTRATIVE COORDINATOR

Position OverviewApplications Accepted from: All Persons InterestedPN 39989Division: CommunicationsReporting Location: 2100 Travis, Houston, TX 77002Workdays & Hours: 8 am - 5 pm, Monday - Friday Subject to changeDescription Of Duties/Essential FunctionsThe City of Houston's Housing and Community Development Department (HCD) seeks to create a city in which every resident has an affordable home in a community where they can thrive. Through strategic investments and partnerships with nonprofit organizations, government agencies, and community stakeholders, HCD works to preserve and expand housing opportunities, support vulnerable populations, and strengthen communities across Houston.HCD is seeking a highly skilled, technically proficient, and detail-oriented Administrative Coordinator to support the following critical areas:Key Responsibilities:Research and review vendors, equipment, services, and regulations.Participate in special projects as assignedPrepare, edit, and revise departmental communication procedure processes.Department's Digital Communications:Coordinates with internal divisions to ensure timely, accurate, and accessible public-facing information.Manages digital content requests and maintains organized content repositories to support and amplify departmental initiatives, programs, and communications priorities.Website Management/Reporting:Oversees the maintenance and management of HCD's public-facing websites, including the Disaster Recovery website, to support grant reporting, transparency, and compliance requirements.Coordinates the timely publication of public notices, quarterly reports, and other required materials in collaboration with the Planning & Grants Reporting and Compliance & Grants Administration teams.Maintains monthly website activity reports and publication tracking logs to support accurate documentation and accountability.Multimedia Production:Captures, edits, and produces high-quality video content to highlight HCD programs, community events, and key project milestones.Provides audiovisual and back-end technical production support for departmental events, including presentations, recordings, and virtual or hybrid meetings, while ensuring alignment with established branding and communications standards.The ideal candidate is a multidisciplinary digital professional who combines strong website development and management skills with multimedia production expertise, organizational discipline, analytical thinking, and effective stakeholder engagement.Essential Attributes:Demonstrates strong expertise in website management, digital accessibility, video production, and technical execution, with a commitment to quality and innovation.Anticipates needs, identifies opportunities for improvement, and independently drives projects from concept to completion with minimal supervisionEffectively engages cross-functional stakeholders, facilitates productive discussions, and applies critical thinking to resolve challenges and advance departmental prioritiesExcels at managing multiple priorities, maintaining accurate documentation and reporting systems, and consistently delivering timely, high-quality resultsThis is a grant funded position subject to cancellation when funds are depleted and/or contract period ends.Working Conditions:This position is physically comfortable. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions.Minimum RequirementsMinimum Educational Requirements Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field. Minimum Experience Requirements Five years of administrative experience is required. Substitutions: Professional administrative experience may be substituted for the education requirement above, on a year-for-year basis.PreferencesAdvanced Website Management & Technical ExpertiseVideo Production & Post-ProductionData Analytics & Digital Performance Reporting**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.General InformationSelection/Skills Tests Required Department may administer skills assessment relevant to job description. Safety Impact Position If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test. Salary Information Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. Pay Grade 24 Application Procedures Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: . To view your detailed application status, please log-in to your online profile by visiting: or call View phone number on click.appcast.io. If you need special services or accommodations, call View phone number on click.appcast.io. (TTY 7-1-1) If you need login assistance or technical support call View phone number on click.appcast.io. Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. EEO Equal Employment Opportunity The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.BenefitsThe city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:MedicalDentalVisionWellnessSupplemental InsuranceLife insuranceLong-term disabilityRetirement pension457 deferred compensation planEmployee Assistance Program10 days of vacation each year13 city holidays, plus one floating holidayCompensable Sick LeavePersonal LeaveFlexible schedulesProfessional development opportunitiesTransportation/parking planSection 125 pretax deductionsDependent Care Reimbursement PlanPaid Prenatal, Parental and Infant Wellness LeavesHealthcare Flexible Spending AccountFor plan details, visit