Payroll & Benefits Coordinator

Swatch Group is the world's number one manufacturer of finished watches. With its 16 watch brands, the Group is present in all price segments, and is also active in the manufacture and sale of jewelry, watch movements and components. Swatch Group unites, among other companies, the following watch brands under its roof: Breguet, Harry Winston, Blancpain, Glashütte Original, Jaquet Droz, Omega, Longines, Rado, Union Glashütte, Tissot, Balmain, Certina, Mido, Hamilton, Swatch and Flik Flak. The Group has a strong distribution and multi-brand retail net with two sophisticated boutiques under the name of Tourbillon and Hour Passion. Swatch Group is also an important player in advanced nanomechanical, nanoelectronic and Bluetooth technologies essential to watchmaking and other industries. Job Description The Payroll & Benefits Coordinator will be responsible for assisting employees with benefits enrollment paperwork, maintaining employee database and files, and assisting with payroll processing; including helping compile payroll data and documentation. The position will support Payroll, Benefits and HR as per specific tasks and will process transactions related to the three functions. Profile Primary Duties and Responsibilities File Maintenance Review new hires in HR/Payroll System, CEGID and Time & Attendance Audit New Hire folders to assure all forms are received and completed Assist employees with self-service and Time & Attendance access Maintain employment files in accordance with state and federal regulations File and maintain confidential personnel, benefits/medical documents and other HR records and purge documents as required under the HR recordkeeping policy Maintain and audit I-9 forms and keep updated Visa documentation Complete quarterly new hire, promotions and terminations report Complete annual EEO-1 report Payroll Assist in the gathering of documentation and data provided to external auditors Provide confidential administrative support to the HR department in areas related to general administration, reporting, payroll and compliance Review the benefit deduction changes per the “Payroll Task List- Handled by Benefits” for each payroll Create basic reports and research information in the payroll system as requested (Excel knowledge required) Assist with the approval of personal and direct deposit information employee self service requests, and assist employees with payroll related questions Assist employees with enrollment related questions and general benefits information Assist Benefits Analyst with processing of New Hire employee enrollments Work with Benefits Analyst on special projects related to the processing of Benefits Process changes in 401(k) enrollment (HIRS-Biweekly) and Transit Check Enrollment (Monthly) Review weekly Vendor File Transfer Files and make corrections as needed Assist with the distribution of Benefit related communications Requirements High School Diploma required Minimum 2 years of work experience in a professional office environment is required Experience in HR administration, Payroll processing or Benefits administration is preferred Must have excellent verbal and written communication skills; strong interpersonal skills Must be organized, accurate, thorough, and able to monitor own work for quality Must be detail oriented and have problem solving skills Proficiency in all Microsoft Office applications including an intermediate level of Excel Experience with Ultimate Software (UKG Pro) a plus Physical Requirements This is primarily a sedentary office position which requires the Payroll & Benefits Coordinator to have the ability to operate computer equipment, speak, hear, bend, stoop, reach, lift, and move and carry up to 25 lbs. Finger dexterity is necessary. Additional Skill Requirements Must be self-motivated and a self-starter; quick learner for a multifaceted business and companion domestic and international staff; Must possess strong organizational, project management and problem-solving skills with multi-tasking abilities in a fast-paced corporate environment; Arrive early and work late if necessary Understand and follow posted work rules and procedures Must be a team player This description outlines the basic responsibilities and requirements for the role. This is not a comprehensive listing of all job duties of the Payroll & Benefits Coordinator. Duties, responsibilities and activities may change at any time with or without notice. Benefits Program The Swatch Group is an equal opportunity employer that promotes diversity and is committed to environmental sustainability. Excellent health, dental and vision insurance (employee and dependents are eligible 1st of the month following 30 days; generous employer contribution) Immediate participation in the 401(k) and 100% vested employer match after one year (maximum 4% employer match with 5% employee contribution) Company paid life insurance and Long Term Disability 18 days of PTO per year Special bucket of sick time per year extended paid time for medical, parental and military leave Holiday pay Voluntary FSA, STD, Accident/Hospital Indemnity insurance #J-18808-Ljbffr