P&R Parks & Facilities Operations Coordinator

UNDER THE GENERAL SUPERVISION OF THE PARKS & FACILITIES OPERATIONS SUPERINTENDENT, THE COORDINATOR SUPPORTS THE EFFECTIVE AND EFFICIENT DELIVERY OF PARKS AND FACILITIES OPERATIONS. THE POSITION PROMOTES SAFE, CLEAN, WELCOMING, AND WELL-MAINTAINED FACILITIES THROUGH RESPONSIVE CUSTOMER SERVICE, EFFECTIVE CROSS-DEPARTMENTAL COLLABORATION, SOUND RESOURCE MANAGEMENT, AND CONSISTENT APPLICATION OF ESTABLISHED POLICIES AND PROCEDURES. Supervisory Responsibilities ASSISTS IN HIRING, TRAINING, AND DIRECTING CUSTODIAL STAFF, PART-TIME AND SEASONAL EMPLOYEES, AND CONTRACTED INSTRUCTORS. ORGANIZES AND OVERSEE STAFF SCHEDULES AND DAILY WORKFLOW FOR PART-TIME PARKS & FACILITIES SPECIALIST AND FACILITY RENTALS. Essential Function And Duties/Responsibilities OVERSEE THE DAY-TO-DAY OPERATIONS OF PARKS AND FACILITIES, INCLUDING STAFFING, PROGRAMMING, FACILITY USE, AND SAFETY. SUPERVISES, TRAINS, SCHEDULES, AND EVALUATE PART-TIME AND SEASONAL STAFF; ENSURES REQUIRED EMPLOYEE CERTIFICATIONS AND TRAINING REMAIN CURRENT. PROVIDES RESPONSIVE CUSTOMER SERVICE AND ADDRESS INQUIRIES, CONCERNS, AND FEEDBACK FROM PROGRAM PARTICIPANTS, FACILITY USERS, FAMILIES, AND COMMUNITY MEMBERS. COLLABORATES WITH THE COMMUNICATIONS & MARKETING COORDINATOR TO DEVELOP AND DISTRIBUTE EVENTS, RECREATION, AND FACILITY-RELATED PUBLICATIONS AND COMMUNICATIONS TO CITY DEPARTMENTS AND THE COMMUNITY. PROVIDES TIMELY UPDATES TO STAFF AND THE FACILITIES OPERATIONS SUPERINTENDENT REGARDING WORK ACTIVITIES, PROGRAM STATUS, DEPARTMENT INITIATIVES, AND CITY GOALS. ASSISTS WITH THE PREPARATION, MONITORING, AND ADMINISTRATION OF THE FISCAL BUDGET FOR THE ASSIGNED PROGRAM SERVICE AREA. REVIEWS AND REPORTS ON PROGRAM BUDGETS TO ENSURE EXPENDITURES AND REVENUES ARE CONSISTENT WITH DEPARTMENT PRIORITIES, APPROVED BUDGETS, AND BUDGET FORECASTS. MAINTAINS AND REPORTS PERFORMANCE MEASURES AND PROVIDES MONTHLY UPDATES TO THE FACILITIES OPERATIONS SUPERINTENDENT AND DEPUTY DIRECTOR. ENSURES EMPLOYEES FOLLOW ESTABLISHED CITY AND DEPARTMENTAL POLICIES, PROCEDURES, GUIDELINES, AND SAFETY STANDARDS. FOLLOWS ESTABLISHED SAFETY RULES, POLICIES, AND PROCEDURES AND PERFORM ASSIGNED DUTIES WITH MINIMAL SUPERVISION. IDENTIFIES AND ASSESSES POTENTIAL SAFETY HAZARDS AT PARKS AND FACILITIES; REPORTS DAMAGED, DEFECTIVE, OR UNSAFE EQUIPMENT AND TAKES APPROPRIATE ACTION TO MITIGATE IDENTIFIED RISKS. MAINTAINS ACCURATE AND TIMELY OPERATIONAL RECORDS, INCLUDING ATTENDANCE, INCIDENT AND ACCIDENT REPORTS, TRAINING RECORDS, FLEET RECORDS, FACILITY USE RECORDS, AND PART-TIME EMPLOYEE PAYROLL DOCUMENTATION. PARTICIPANTS IN DEPARTMENT-WIDE PLANNING, PROGRAM EVALUATION, STRATEGIC PLANNING, AND GOAL-SETTING INITIATES. COORDINATES PAVILION, ANNEX, AND TRC FACILITY RENTALS, INCLUDING RENTAL SCHEDULING, PART-TIME STAFFING, FACILITY ACCESS, AND MONITORING OF RENTAL-RELATED COMMUNICATIONS. COORDINATES WITH PROGRAMMING, EVENTS, AND ATHLETICS STAFF REGARDING FACILITY USE, SCHEDULING AND STAFFING REQUIREMENTS. MANAGES AND COORDINATES VEHICLE AND FLEET MAINTENANCE, INCLUDING SERVICE SCHEDULES, MAINTENANCE RECORDS, AND RELATED DOCUMENTATION. ADMINISTERS FACILITY USE AGREEMENTS AND PARK RENTALS, INCLUDING SCHEDULING, RENTER COMMUNICATIONS, COMPLIANCE MONITORING, AND COLLECTION OR RENTER FEEDBACK. MAINTAINS INVENTORIES OF EQUIPMENT AND SUPPLIES; ENSURE APPROPRIATE USE, SECURITY, AND STORAGE. ESTIMATES MATERIAL AND SUPPLY NEEDS AND COORDINATES THE ORDERING OF MATERIALS FOR FLEET, CUSTODIAL, FACILITY, AND OTHER OPERATIONAL PROJECTS. SUPERVISES AND ASSISTS WITH THE MAINTENANCE AND CLEANING OF BUILDINGS AND FACILITIES. ASSISTS WITH THE MAINTENANCE, FIELD LINING, PREPARATION, AND POLICING OF ATHLETIC FIELDS, REVIEWS, VERIFIES, AND APPROVES TIME RECORDS FOR DIRECT REPORTS AND SUBMITS DOCUMENTATION TO THE APPROPRIATE SUPERVISOR OR PAYROLL PROCESS. ASSIGN PART-TIME STAFF TO SUPPORT FACILITY AND PAVILION RENTALS, TRAIL USE AND MONITORING, AND OTHER OPERATIONAL ACTIVITIES; COORDINATES EQUIPMENT USE AND ENSURE RENTALS AND FACILITY ACTIVITIES COMPLY WITH ESTABLISHED POLICIES AND PROCEDURES. CONDUCTS ROUTINE REVIEWS OF VEHICLE FLEET LOGS, MAINTAIN ACCURATE FLEET RECORDS, AND COORDINATES SCHEDULED VEHICLE INSPECTIONS, MAINTENANCE, AND SERVICE.

PERFORM OTHER JOB-RELATED DUTIES AS ASSIGNED.

Special Requirements MAY REQUIRE EVENING AND WEEKEND WORK FOR EVENTS AND MEETINGS. MUST BE AVAILABLE TO WORK HOURS AS NEEDED OR NECESSARY INCLUDING, BUT NOT LIMITED TO, ATTENDING MEETINGS, EVENTS, OR PROGRAMS OUTSIDE NORMAL BUSINESS HOURS. MUST BE ABLE TO MANAGE MULTIPLE ITEMS AT THE SAME TIME; PRIORITIZE TASKS; AND MEET RECURRING AND PERIODIC TIME CONSTRAINTS. MUST POSSESS A VALID STATE OF GEORGIA DRIVER’S LICENSE (CLASS C) AND A SATISFACTORY MOTOR VEHICLE RECORD (MVR) THROUGHOUT THE EMPLOYMENT PERIOD. Education, Credentials, Experience BACHELOR’S DEGREE IN RECREATION, PHYSICAL EDUCATION, OR A RELATED FIELD -- PREFERRED. CERTIFIED PARKS AND RECREATION PROFESSIONAL (CPRP) – DESIRED AT LEAST TWO YEARS OF RELATED EXPERIENCE -- REQUIRED. CPR, FIRST AID, AND AED CERTIFICATION – REQUIRED TO OBTAIN WITHIN 90 DAYS OF EMPLOYMENT AND MAINTAIN CERTIFICATION THROUGHOUT THE EMPLOYMENT PERIOD. Physical Characteristics ABLE TO MAINTAIN ATTENTION AND HIGH LEVEL OF ENERGY OR EXCITEMENT FOR EXTENDED PERIODS OF TIME. MUST BE ABLE TO SPEND MAJORITY THE OF TIME OUTDOORS AND TOLERATE A VARIETY OF WEATHER CONDITIONS. PROLONGED PERIODS STANDING AND WALKING THROUGHOUT FACILITIES AND PARKS. MUST BE ABLE TO BEND, LIFT, STRETCH, CLIMB, AND CRAWL TO MAINTAIN EQUIPMENT, FACILITIES, AND PARKS.

MUST BE ABLE TO LIFT 15 POUNDS AT A TIME.

MUST BE ABLE TO TRAVERSE VARIOUS ATHLETIC GROUNDS AND FACILITIES. MUST BE ABLE TO PERFORM WORK IN A VARIETY OF WEATHER CONDITIONS. Environmental Factors WHILE PERFORMING THE DUTIES OF THIS JOB, THE EMPLOYEE’S TIME IS SPLIT BETWEEN AN OFFICE SETTING AND FIELD WORK. OFFICE ENVIRONMENT WITH OCCASIONAL OUTDOOR SITE VISITS. THE EMPLOYEE IS EXPOSED TO NOISE, DUST, DIRT, IRRITATING CHEMICALS, AND OCCASIONAL COLD OR INCLEMENT WEATHER. THE EMPLOYEE IS OCCASIONALLY EXPOSED TO WET AND/OR HUMID CONDITIONS, AND AIRBORNE PARTICLES. Equal Employment Opportunity THE CITY OF TUCKER IS AN EQUAL OPPORTUNITY EMPLOYER. THE CITY OF TUCKER PROHIBITS DISCRIMINATION AND HARASSMENT OF ANY TYPE AND AFFORDS EQUAL EMPLOYMENT OPPORTUNITIES TO EMPLOYEES AND APPLICANTS WITHOUT REGARD TO ACTUAL OR PERCEIVED SEX, SEXUAL ORIENTATION, GENDER IDENTITY, RACE, COLOR, AGE, DISABILITY, NATIONAL ORIGIN, RELIGION, MARITAL STATUS, FAMILIAL STATUS, VETERAN OR MILITARY STATUS, OR ANY OTHER CHARACTERISTICS PROTECTED BY LAW. ALL OFFERS OF EMPLOYMENT ARE CONTINGENT UPON CLEAR RESULTS OF A THOROUGH BACKGROUND CHECK. BACKGROUND CHECKS WILL BE CONDUCTED ON ALL FINAL CANDIDATES AND ON ALL EMPLOYEES WHO ARE PROMOTED, AS DEEMED NECESSARY. EMPLOYMENT WITH THE CITY OF TUCKER IS AT-WILL. #J-18808-Ljbffr City of Tucker