Branch Office Administrator

Branch Office Administrator

Lawn Management Company (LMC) is searching for a Branch Office Administrator to join its growing team in Central Houston! Our Office Administrator provides general office support with a variety of clerical activities and related tasks for their assigned branch. The role will be responsible for the administration and workflow of processes within the branch by working with management to ensure all business metrics are addressed and met daily. Our ideal candidate is bilingual (English/Spanish), has experience working in an invoicing system, and enjoys working independently. This is a fulltime, benefit eligible role with typical hours being 6am-3pm, Monday-Friday. LMC is a company steeped in well developed values and is ready and willing to invest in our employees and support a long-term career path for those that join us!

Responsibilities:

• Creates invoices in ASPIRE, ensures POs are closed out, data entry is accurate and updated, assists Branch team with weekly time entry/review, etc.
• Work in conjunction with the Branch team to assist with the on/off-boarding of new/former employees in conjunction with Corporate HR to include ordering of employee's uniforms & uniform inventories, issuing and tracking company cell phones, cases, and chargers in conjunction with Corporate IT, answering employee questions, etc.
• Answer office telephone system and directs calls accordingly. Greet and direct visitors to the company.
• Assist in the ordering, receiving, stocking and distribution of office supplies.
• Conducts weekly/bi-weekly safety meetings; Assists in tracking all safety incidents with Corporate HR and handles incident report calls and posts in ASPIRE.
• Assists with creating new and renewal customer contracts
• Manages month-end tickets by working with Account Managers on closing/canceling/moving open tickets.
• Responsible for Branch event planning.
• Assist with translation where necessary.
• Assist with printer/router/security camera issues at the branch level.
• Other projects: Signage for facility, tags for spray equipment, updating pictures on wall, assist with printing maps & documents, various random manager projects or tasks upon request.

Qualifications:

• High School diploma or GED preferred
• Minimum 1 year of office/administrative experience required (must include invoicing, POs, etc)
• Experience working in ASPIRE is ideal; experience in related accounting/HR/payroll systems is required
• Bilingual (English/Spanish) is required
• Excellent verbal and written communication skills.
• Is comfortable working independently
• Shares in company values and can demonstrate those in the field
• Ability to pass pre-employment background and drug screening

About LMC: Since 1980, Lawn Management Company has been recognized as a leader in commercial landscape management in the greater Houston, Texas region. Simply put, no one else delivers service and value like we do! LMC offers comprehensive commercial landscape services. From planning and design to installation, management, and irrigation. We welcome employees to grow with us and have a long-term career by providing on-going training and professional advancement opportunities. We offer competitive pay, comprehensive benefits package, retirement savings plan, and paid time off!