Sr. Administrative Assistant

Sr. Administrative Assistant page is loaded## Sr. Administrative Assistantremote type: On-Sitelocations: Miami, FLtime type: Full timeposted on: Posted Todayjob requisition id: R100094190**Current Employees:**If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this .**SUMMARY** The Sr. Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.**CORE JOB FUNCTIONS** 1. Supports department and/or department leadership with daily clerical tasks. 2. Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials. 3. Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership. 4. Plans meetings and takes detailed minutes, as needed. 5. Answers phone calls, provides information to callers or connects callers to appropriate staff. 6. Schedules appointments and updates calendars. 7. Makes travel arrangements and reservations for department leadership and staff, as needed. 8. Composes and types correspondence, such as informative materials; creates spreadsheets and presentations. 9. Greets and provides general support to visitors. 10. Develops and maintains department filing system. 11. Adheres to University and unit-level policies and procedures and safeguards University assets. ***This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.*****CORE QUALIFICATIONS****Education:**High school diploma or equivalent required**Experience:**Minimum 3 years of relevant experience**Knowledge, Skills and Attitudes:*** General knowledge of office procedures and operations* Ability to accurately prepare and maintain records, files, reports and correspondence* Ability to communicate effectively in both oral and written form* Ability to maintain effective interpersonal relationships* Ability to process and handle confidential information with discretion* Skill in completing assignments accurately and with attention to detail* Proficiency in computer software (i.e. Microsoft Office)**Department Specific Functions*** Completes special assignments which requires collecting, organizing, and analyzing data and producing reports which may be the basis of significant decisions.* Solves operational problems.* Assists with obtaining special medical authorizations.* Assists and resolve patient issues.* Fellowship coordinator for the Joints Division.* Works hand in hand with surgical coordinators and nursing team to ensure all patient information is obtained.* Assists providers in their daily tasks and projects.* Involved in marketing and expansion projects.* Assists division chief with details, often of a confidential nature.The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.**Job Status:**Full time**Employee Type:**StaffThe mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation.The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit to learn more about our points of pride.The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022. #J-18808-Ljbffr