Accounting Specialist

Accounting Specialist

This role will be responsible for processing invoices, reconciling accounts, applying and collecting payments, and ensuring the accuracy and timeliness of all financial transactions.

- Generate and send accurate customer invoices in a timely manner.

- Apply daily incoming payments (ACH, credit card, and wires) to customer accounts in QuickBooks systems.

- Review, verify, and match invoices with purchase orders and receiving documents.

- Ensure invoices have proper approval and are coded to the correct general ledger accounts.

- Process payments via check, ACH, and wire transfers, and maintain organized AP files and documentation in accordance with company policies.

- Review and process employee expense reports and corporate credit card reconciliations.

- Monitor accounts to ensure timely vendor payments and avoid late fees.

- Assist with month-end closing activities, including accruals and reconciliations.

- Maintain accurate and up-to-date records for all AP and AR transactions.

- Provide excellent customer service to both vendors and customers.

- Prepare reports on AP/AR status, aging, and cash flow for management.

- Assist with audits by providing requested documentation.

- Recommend process improvements to increase efficiency in AP/AR workflows.

- Support other accounting team members and perform additional duties as assigned.