Human Resources Coordinator

Location: West Palm Beach, FL (On-Site)

Schedule: Monday – Friday, 8:30 a.m. – 5:00 p.m. (30-minute unpaid lunch)

Pay: $20.00 per hour

Position Summary

Sunburn Cannabis is seeking an organized, detail-oriented Human Resources Coordinator to support our growing Human Resources department. This position plays an important role in ensuring employee records are accurate, onboarding tasks are completed timely, and HR processes run smoothly for employees throughout Florida.

The ideal candidate is highly organized, maintains strict confidentiality, communicates professionally, and thrives in a fast-paced environment while managing multiple priorities.

Essential Duties and Responsibilities:

New Hire Administration

• Prepare and distribute offer letters and OMMU background waivers.

• Send onboarding paperwork to new hires.

• Track completion of I-9s and other required employment documents.

• Verify all required pre-employment documentation has been received.

• Track fingerprinting appointments and completion.

• Create and maintain electronic personnel files.

Employee Records

• Scan, organize, and electronically file Human Resources documents.

• Maintain accurate and complete employee personnel records.

• Audit employee files for missing or incomplete documentation.

• Maintain strict confidentiality of employee information.

Leave Administration Support

• Track due dates for FMLA, leave of absence, and medical certification paperwork.

• Follow up on outstanding leave documentation.

• Maintain leave tracking spreadsheets.

• Ensure that employees who have benefits are set up with ACH for premium payments while on leave.

• Notify Human Resources of upcoming leave expirations and required actions.

Recruiting Support

• Communicate with applicants/hiring managers throughout the hiring process, as directed.

• Maintain the Applicant Tracking System (ATS) and ensure requisition records remain current.

• Assist with other recruiting administrative tasks as needed.

HR Systems

• Maintain employee information within the HR system (currently PrismHR).

• Assist with HR data entry and employee record updates.

• Audit HR system records for accuracy and completeness.

• Generate standard HR reports as requested.

HR Administration & Compliance

• Open, sort, and distribute incoming company mail to the appropriate departments and individuals.

• Maintain OMMU compliance tracking spreadsheets.

• Track completion of required employee acknowledgments.

• Schedule and monitor I-9 documentation reviews with new employees.

• Respond to routine employee inquiries received through the HR Help inbox or route inquiries to the appropriate HR team member.

• Assist with HR reporting, audits, and special projects assigned.

• Any other duties as assigned

Qualifications

• High school diploma or GED required; associate or bachelor’s degree in human resources, Business Administration, or a related field preferred.

• One year of administrative, customer service, or Human Resources experience preferred.

• Strong organizational skills and exceptional attention to detail.

• Excellent written and verbal communication skills.

• Ability to manage multiple priorities and consistently meet deadlines.

• Demonstrated ability to work accurately with detailed records and maintain organized electronic files.

• Proficiency with Microsoft Office, including Outlook, Excel, and Word.

• Ability to maintain confidentiality and handle sensitive information with professionalism.

• Must be at least 21 years of age

Preferred Qualifications

• Previous Human Resources experience.

• Experience with an Applicant Tracking System (ATS) and/or PRISMHR.

• Experience maintaining confidential employee records.

• Knowledge of onboarding processes, employment documentation, I-9 compliance, or leave administration is a plus.

What You'll Bring

• Positive, professional attitude.

• Strong customer service skills.

• Excellent attention to detail and follow-through.

• Ability to work independently while collaborating effectively with the Human Resources team.

• Commitment to accuracy, confidentiality, and exceptional service.

Additional Information

This position provides administrative support to the Human Resources department and does not make decisions regarding employee relations, disciplinary actions, leave approvals, accommodations, investigations, compensation decisions, terminations, or other employment matters.

The Human Resources Coordinator may assist with employment-related processes but does not exercise independent judgment or decision-making authority regarding employment actions. The Human Resources Coordinator is expected to maintain the highest level of confidentiality, professionalism, and accuracy while supporting the Human Resources department.

Green Sentry, LLC is an equal opportunity employer. In accordance with anti-discrimination law, it is the purpose of this policy to effectuate these principles and mandates. Green Sentry prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. Green Sentry conforms to the spirit as well as to the letter of all applicable laws and regulations.

Scope  

The policy of equal employment opportunity (EEO) and anti-discrimination applies to all aspects of the relationship between Green Sentry, LLC and its employees, including: 

o Recruitment 

o Employment 

o Promotion 

o Transfer 

o Training 

o Working conditions. 

o Wages and salary administration. 

o Employee benefits and application of policies. 

The policies and principles of EEO also apply to the selection and treatment of independent contractors, personnel working on our premises who are employed by temporary agencies and any other persons or firms doing business for or with Green Sentry, LLC. 

(Note: The Company complies with the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act (ADAAA), and all applicable state and local fair employment practices laws, and is committed to providing equal employment opportunities to qualified individuals with disabilities. Consistent with this commitment, the Company will provide a reasonable accommodation to disabled applicants and employees if the reasonable accommodation would allow the individual to perform the essential functions of the job, unless doing so would create an undue hardship.)