Accounts Payable Associate

Job Title: Senior Accounts Payable Specialist Position Summary: The Michael J. Fox Foundation for Parkinson’s Research (“the Foundation”) is seeking top talent for itsSenior Accounts Payable Specialist position. This role is responsible for supporting the Accounts Payable & Vendor Management processes to ensure timely payments, accurate vendor records, and consistent documentation across the payables function. This position facilitates data flow between vendors, Business Units, and Finance to help maintain the integrity of vendor records, support payment processing, and improve visibility into the Foundation’s payables operations. This role is responsible for supporting vendor onboarding, maintenance and vender due diligence along with monitoring the payables day-to-day processes to ensure timely payments. This position can be based remotely within the U.S. and will be expected to work east coast hours (standard business hours are 9:00am – 5:00pmET). KeyResponsibilities: Procurement, Payables & Operational Excellence: Manage the day-to-day operations of the Accounts Payable (“AP”) function by monitoring Coupa and NetSuite workflows, including invoice processing, payment status, approvals, exceptions, and system integrations Oversee invoice intake, routing, coding, approvals, payment processing, and issue resolution to ensuretimely,accurate, and compliant processing Engage ascustomer service support to staff and vendor inquiries at a mid-tier complexity. Research and resolve payment inquiries, supplier statements, invoice discrepancies, and AP workflow issues in partnership with internal stakeholders, vendors, and third-party service providers that escalate fromAPteam. Escalate complex payment, system, integration, or workflow issues to manager asappropriate. Reconcile AP data across systems tomaintaindata accuracy and payment integrity Support corporate card and Travel & Expense administration through expense review, documentation, audit support, reporting, and policy compliance Prepare and analyze AP operational reports and dashboards tomonitorinvoice aging, payment exceptions, workflow performance, and operational trends Assistwith the maintenance of AP process documentation, job aids, and standard operating procedures whileidentifyingopportunities to improve workflows, controls, reporting, and operational efficiency Vendor Compliance Management: Manage day-to-day vendor onboarding and maintenance activities by monitoring Coupa and NetSuite workflows, vendor setup requests, maintenance updates, exceptions, and system integrations Administer vendor onboarding, banking verification, tax documentation, and master data maintenance to ensure complete,accurate, and compliant vendor records Review vendor records, documentation, and invoice activity toidentifydata quality issues, duplicate records, unsupported banking changes, incomplete tax information, and other compliance risks Reconcile vendor master data, banking documentation, tax records, and related reporting to support data integrity and audit readiness Prepare and analyze vendor compliance reports and dashboards related to onboarding status, documentation, banking verification, data quality, and policy compliance Partner with internal stakeholders and vendors to resolve vendor setup, maintenance, tax, banking, and compliance inquiries whilemaintainingcomplete documentation and approval records Develop andmaintainvendor management procedures and documentation, and recommend process improvements to strengthen controls, data quality, operational efficiency, and compliance Qualifications andSkills: Relevant experience in Accounts Payable, vendor management, vendor onboarding, invoice processing, finance operations, or related business support functions Relevant experience using accounting, ERP, or procure-to-pay systems such as Coupa, NetSuite, or similar platforms Strong attention to detail and ability to review vendor, banking, tax, invoice, and payment information for accuracy and completeness Understanding of vendor setup, W-9 documentation, banking verification, payment terms, tax exemption documentation, and invoice processing requirements Ability to monitor queues, track open items, follow up with stakeholders, and escalate issues appropriately. Strong written and verbal communication skills with the ability to work professionally with vendors, internal teams, and Finance partners Ability to work independently while also supporting team priorities and cross-functional Finance needs Strong organizational skills and ability to manage multiple requests, deadlines, and documentation requirements Experience creating or maintaining process documentation, checklists, reports, or operational tracking tools preferred Non-profit experience is a plus Compensation & Benefits Individual compensation for this role is dependent on a variety of factors, including, but not limited to, qualifications, skillsets, and applicable laws. In addition to salary, the Foundation offers a comprehensive benefits package, including: 15+ options for medical insurance (with the Foundation paying 90 percent of the premiums) Competitive dental and vision plans 401(k) plan with 6 percent employer contribution Flexible spending accounts Employer paid life and disability insurance 18 Vacation Days; 12 Well-Being (Sick) Days; 2 Personal Days; summer Fridays (office closure at 2pm) and a summer holiday week over July 4 Flexible work environment. We trust all employees to work closely with their manager and colleagues to determine when, where and how programs and projects get done. Employees are also eligible for a discretionary bonus on an annual basis. The Foundation provides staff and leadership cultivation through regular training courses and events. Salary Range $80,000 - $95,000 USD How to Apply: Interested candidates should submit a resume and thoughtful cover letter describing through examples, their specific qualifications and interest in the position. If you think that your skills are transferable and can add value to this role, please apply. Applicants who best match the position’s needs will be contacted. About Us: The Michael J. Fox Foundation for Parkinson’s Research was founded in 2000 with one clear objective: accelerating meaningful therapeutic advances and, ultimately, a cure for Parkinson’s disease (PD). The Foundation applies extraordinary scientific, business and media assets to this singular focus—thus creating a unique and dynamic organization. Since inception, MJFF has quickly grown into the largest nonprofit funder of Parkinson’s disease research, having funded over $2 billion in research projects in both academic and industry labs worldwide. Visit for more information. Research has shown that people from marginalized communities apply to roles only when they meet 100% of the job requirements. If you think that your skills are transferable and can add value to this role, and you are someone who will contribute to our efforts to build and support a diverse, equitable and inclusive workforce, we strongly encourage you to apply.