Executive Administrative Assistant

Executive Administrative Assistant

Are you a highly organized administrative professional who thrives in a fast-paced environment? We are seeking an Executive Administrative Assistant to provide critical support to senior leadership while helping keep day-to-day operations running smoothly. This is an excellent opportunity for someone with Executive Assistant, Office Manager, Senior Administrative Assistant, or leadership support experience who is looking to grow with a mission-driven organization.

Candidates with backgrounds in nonprofit organizations, healthcare, or professional services are highly encouraged to apply.

Position Overview

As the Executive Administrative Assistant, you will serve as a trusted partner to leadership by managing schedules, coordinating meetings, supporting communications, handling confidential information, and ensuring operational efficiency. You will act as a key liaison between executives, staff, vendors, and external stakeholders while providing exceptional administrative support.

Key Responsibilities

Calendar & Executive Support

• Manage complex calendars, appointments, and meeting schedules for leadership.
• Coordinate and prioritize competing requests while resolving scheduling conflicts.
• Arrange meetings, conference calls, and special events.

Communication & Administrative Coordination

• Serve as a primary point of contact for internal and external stakeholders.
• Screen phone calls, emails, and visitor inquiries with professionalism and discretion.
• Draft, edit, and proofread correspondence, presentations, reports, and other business documents.
• Maintain organized records, files, and administrative documentation.

Meeting & Event Management

• Coordinate meeting logistics, agendas, materials, and follow-up items.
• Prepare meeting packets and presentations for leadership.
• Take detailed meeting notes and distribute action items as needed.
• Support special projects, board meetings, and organizational events.

Travel & Expense Administration

• Coordinate travel arrangements, accommodations, and itineraries.
• Prepare and submit expense reports and reimbursement documentation.
• Track travel and administrative expenses accurately and efficiently.

Confidentiality & Professional Support

• Handle highly confidential employee, organizational, and leadership information.
• Exercise sound judgment and professionalism in all interactions.
• Support leadership with special projects and administrative initiatives.

Qualifications

Required Experience

• 3-5+ years of progressive administrative experience.
• Previous experience supporting a manager, director, executive, or department leader.
• Executive Assistant, Administrative Assistant, Office Manager, or similar experience preferred.
• Experience in nonprofit, healthcare, or mission-driven organizations is a plus.

Skills & Abilities

• Strong organizational and multitasking skills.
• Excellent verbal and written communication abilities.
• High attention to detail and accuracy.
• Ability to manage multiple priorities and deadlines simultaneously.
• Professional, customer-service-oriented demeanor.
• Strong problem-solving and decision-making skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.

Technical Skills

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with Google Workspace preferred.
• Ability to quickly learn new software and systems.

Details:

• Position Type: Contract-to-hire opportunity with long-term potential
• Competitive pay: $22-$26/hour
• Location: Albuquerque, NM 87105
• Opportunity to support organizational leadership
• Collaborative and mission-focused work environment
• Excellent opportunity for career growth and professional development

If you're an experienced administrative professional who enjoys supporting leadership, managing priorities, and helping organizations succeed, we'd love to hear from you!