Administrative Assistant III

The City of Independence is seeking a highly qualified and motivated employee to serve our City as an Administrative Assistant III in our Municipal Services Department. As a member of the Municipal Services team, the Administrative Assistant III will be a part of a culture of innovation, initiative, and collaboration. This position will provide responsible and moderately complex clerical administrative support duties to assist primarily with the Water Production and Wastewater Treatment Divisions, as well as assist the other divisions within the department as needed. Formats and types letters, memos, and other correspondence. Answers the telephone and interacts with the public to respond to inquiries and requests. Will assist the administration with bookkeeping, accounting, and preparation of the annual operating budget. Compiles information and prepares basic narrative and statistical reports on a periodic basis. Enters and retrieves information into a computer to update records, process transactions or respond to requests for information. Logs, tracks, and maintains records on divisional activities. Processes invoices, requisitions, and purchase orders; monitors monthly expenses; orders supplies and equipment. Processes divisional employee payroll. Performs related duties as assigned.

Minimum Qualifications: High school diploma or GED; and three to four years of progressively responsible administrative experience which includes some experience interacting with high level officials and managers; or an any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job. Must have a valid driver’s license. Must be able to complete NIMS training within six months of hire.

Knowledge Skills and Abilities: Knowledge of office administrative practices and procedures such as business letter writing and operation of standard office equipment; computer usage and applications related to the work (including Microsoft office suite); record keeping, report preparation, filing methods, and records management techniques; basic principles of accounting, budget, and finance. Skill in communicating clearly and effectively with others, both orally and in writing; using tact, discretion, initiative, and independent judgment within established guidelines; organizing work, setting priorities, meeting critical deadlines, and following up assignments with a minimum of direction; maintain records of financial transactions and activities. Ability to learn, adapt to, and document changing conditions in a concise and effective manner in a team environment.

Physical Demands: Required to walk, sit, use hands to manipulate, handle, or feel objects, to reach with hands and arms, and talk or hear. Occasionally required to lift and/or move up to 10 pounds.

Typical Working Conditions: A normal office environment.

In addition to the application, testing and/or examinations may be required for further consideration on this position.

Position Open until Filled, first review of applications May 20, 2026.

Equal Employment Opportunity Statement
The City of Independence is an Equal Opportunity Employer, and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. The City of Independence is a background screening, drug-free workplace.

The City of Independence provides reasonable accommodations to qualified individuals with disabilities. If you would like to request a reasonable accommodation in order to apply for a job, please submit your request to View email address on jobs.institutedata.com.

Disclaimer: The above statements describe the general nature, level, and type of work performed by the incumbent(s) assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, demands, and skills required of personnel so classified. Job descriptions are not intended to and do not imply or create any employment, compensation, or contract rights to any person or persons. Management reserves the right in coordination with the governing union (if applicable) to add, delete, or modify any and/or all provisions of this description at any time as needed without notice. This job description supersedes earlier versions.

EQUAL OPPORTUNITY EMPLOYER – BILINGUAL SKILLS PREFERRED